Administrative Assistant Coordinator

Overview

Provide business related support to the Plant Director and M&W team in a well-organized, timely and confidential manner. The Administrative Assistant Coordinator will process payables, order consumables using SAP, and keep track of requisitions. The ideal candidate will have a high level of experience working with multiple managers/supervisors and be able to multi-task in a fast-paced environment.

Responsibilities

• Provide exceptional customer service; greet visitors and answer incoming calls in a professional manner
• Support new hire onboarding, uniform ordering, office supply ordering
• Manage plant cell phones and ipad inventory
• Ensure M&W invoices are paid timely, accurately and with the proper approvals utilizing APS, P-Card, and myBuy and post to the financial checkbook
• Manage box retention to Iron Mountain storage
• Maintain calendars and schedules for on and offsite meetings/events
• Maintain organization charts and contact lists
• Manage and Maintain office supplies
• Maintain Aps invoices to imaging
• Support Supervisors/Managers with ad hoc requests as needed
• Support copy machine repairs and supplies
• Support front desk duties
• Support for security back up
• Maintain a high level of integrity and professionalism in handling confidential matters and materials
• Work on special projects as required
• Demonstrate self-motivation and initiative with a can-do attitude
• All other duties as assigned

• The expected compensation range for this position is between $45,000 - $71,800
• Location, confirmed job-related skills, experience, and education will be considered in setting actual starting salary. Your recruiter can share more about the specific salary range during the hiring process
• Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement
• In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health, and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan.

• Demonstrate tact, maturity, professionalism, and respect for others, both internally and externally
• Must be a strong team player and assist other staff when necessary
• Must embrace change and welcome new ideas and projects
• Ability to handle multiple changing priorities simultaneously in often challenging situations
• Must be able to work proficiently and calmly under pressure
• Ability to work with minimal supervision and be able to make decisions with little to no guidance
• Proficient knowledge with Microsoft Excel, Word, PowerPoint, and Outlook
• Ability to adapt quickly to multiple proprietary IT applications
• Experience with prioritizing work and multi-tasking with a strong sense of urgency
• Proficiency in using financial information system applications, basic math skills and ability to operate common office equipment (ie: fax, copier, telephone, and projection equipment)
• Must possess exceptional organization and follow-up skills
• Excellent written and verbal communication skills
• Requires creative thinking and ability to independently problem-solve
• Respects and values differences, acts with integrity, and operates with justice
• 2+ years administrative experience in a consumer goods company
• Associates Degree in Business preferred and 1-3 plus years general business experience or an equivalent combination of education and relevant experience