Job Duties and Responsibilities

Project Management
• Provides strategic and impactful project management support of multi-faceted and collaborative initiatives and leads the project management cycle of special projects. May include:

• Advising and supporting Associate Director of Procurement Operations on strategic decisions regarding the team's ongoing initiatives, priorities, and next steps.
• Scoping and managing new strategic projects (using, among others, tools like Asana, Gantt charts, cross functional communication).
• Identifying areas of improvement or opportunities for efficiency and working collaboratively with key stakeholders to propose solutions.
• Measuring, tracking, and reporting on value realization, performance metrics, and customer satisfaction relative to procurement projects delivered
• Developing and maintaining project tracking tools, monitoring progress of projects against key milestones to ensure timely delivery of work products and providing key progress updates throughout the timeline to stakeholders.
• Ensuring relevant parties remain knowledgeable of project direction and progress made, including by identifying key issues, problems, approaches, timelines, and resources required, as well as offering recommendations. May also include creating, updating, and distributing reports.
• In collaboration with other members of the Procurement Excellence team, creating agendas, slides, or other visual documents, capturing meeting notes, and tracking action items from meetings with internal partners and any external entities.
• In collaboration with other members of the Procurement Excellence team, maintaining and sharing accurate project files (e.g., centralized resources, templates, etc.) and internal documentation.
• Serving as a liaison to teams across PCORI to ensure effective and efficient information transfer on activities

Training
• Identifies and surveys stakeholders to further refine training needs and assists in analyzing and assessing training and development needs for individuals and departments.
• Develops training presentations, multimedia visual aids, training reference materials, handouts, communications, and evaluations, in partnership (as needed) with cross-functional partners and stakeholders, and with the support (as needed) of the rest of the Procurement Excellence team.
• Facilitates and delivers compelling presentations to individuals and teams across the organization, including internal business partners, Budget Managers, Chiefs, Deputy Executive Directors, and other high-level PCORI leadership, related to Procurement and cross-operational initiatives.
• Plans and carries out training logistics, including scheduling, booking space, AV needs, catering, etc., as needed.
• Conducts effective new hire training sessions.
• Leads and/or supports procurement-related communications and messaging related to strategic projects and cross-operational initiatives.
• Participates in continuous improvement planning, goal setting and measurement. Recommends actions by analyzing and interpreting data and making comparative analyses based on knowledge of current and planned continuous improvement activities.
• Manages workstreams and projects aligned to the Procurement, F&A, Operations, and PCORI Strategy, including training & communications.
• Proficient in all Microsoft software applications including PowerPoint, Excel and Microsoft Office

Communication and Collaboration
• Build and develop relationships with all employees across the organization for increased buy-in, efficiency and effectiveness of existing and emerging initiatives and operations.
• Designs, prepares, facilitates, and evaluates organization-wide communications, trainings, and presentations.
• Prepares data and dashboard-based reporting, analysis, and briefings for PCORI's leadership team on a monthly, quarterly, and annual basis, as well as ad-hoc/as requested, with minimal support.
• Represents Associate Director of Procurement Operations and reports out at select leadership meetings as needed in his/her absence.

Incumbent(s) in this position may be required to perform other duties and special assignments not specifically stated above.

Statements outlined in this section are designated as essential job functions in accordance with the Americans with Disabilities Act of 1990.

Required Skills
• Strong project management skills, including superb organizational skills. Keen attention to detail
• Ability to design, develop, implement, and evaluate different types of trainings, curricula, and methodology
• Demonstrated ability to think independently, to be proactive and responsive, to be flexible and to juggle multiple, competing priorities, and to work with minimal supervision.
• Ability to adapt quickly to changing and competing priorities and complex tasks. Tolerant of ambiguity.
• Proficiency in managing-up and keeping leadership on track regarding key timelines and/or deliverables, as needed.
• Collaborative team player orientation with the ability to develop and maintain cooperative relationships with colleagues across PCORI and other stakeholders.
• Excellent interpersonal and teamwork skills; collegial, energetic, able to develop productive relationships with colleagues across PCORI, consultants, external stakeholders, and others.
• High level of maturity and professionalism and must interact effectively with staff at all levels.
• Strong work ethic with the highest personal and professional integrity, sense of accountability and good judgment
• Previous experience working in diverse organizations.
• Excellent editing, oral and written communications skills. Communicates, both written and orally, on complex issues relating to projects to internal and external teams
• Personal motivation to support PCORI's mission and goals; work independently and in teams to think imaginatively about opportunities; to create and respond to novel and innovative approaches to addressing an issue; to inspire others to work towards achieving team goals.

Required Experience
• A master's degree or a combination of education and requisite experience. At least 5 years of project management and/or analytical experience.
• 3-5 years of Training and Development experience
• Preferred: Certified Lean Six Sigma Green Belt or higher
• Preferred: Project Management Professional (PMP) Certification
• Preferred: Experience in Corcentric/Determine or similar contract repository software
• Preferred: Experience using Asana or similar project management tools, both for project management and for trackers and dashboards.
• Skilled in preparing instructional aids and plans
• Advanced experience in MS Office Suite, especially Outlook, Excel, and PowerPoint.
• Experience handling and managing multiple projects and priorities effectively, including superior time management and organization.
• Knowledge or background in nonprofit administration, public administration, or operations a plus.

PCORI conducts background checks on all applicants.

PCORI's Commitment to Diversity, Equity, and Inclusion:

PCORI is an equal opportunity employer committed to diversity both internal and external to the workplace. You can learn more about our commitment to diversity, equity, and inclusion here. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other basis protected by law.

Compensation and Benefits

Salary Range: $100,000 - $128,000

The above range represents the salary range expected for the position; however, final offers are based on several factors such as the position's responsibilities; the candidate's experience, education, and skills; location; travel required; and current market conditions.

Subject to the terms and conditions of the applicable plans then in effect, eligible employees may participate in PCORI-sponsored medical, dental, vision, and basic life insurance plans for the employee and the employee's eligible dependents.

Conflict of Interest.

PCORI wants to ensure that prospective employees are aware of its conflict-of-interest policies so that employment deliberations take into consideration this aspect of PCORI employment. PCORI requires all PCORI employees to disclose upon commencement of their employment and on an annual basis all individual and close relatives financial, business, and personal association with the potential to bias or that have the appearance of biasing one's decisions relating to PCORI. All disclosures made by employees are made publicly available on PCORI's website. Disclosures must include all financial and business and personal associations with any health or healthcare-related organizations and include all associations with any other organizations that have the potential to bias or that have the appearance of biasing one's decisions relating to PCORI, including but not limited to vendors or other third parties with whom PCORI has a contract or that PCORI has funded. For more information please visit PCORI-Conflict-of-Interest-Policies-Outside-Employment-Policy.pdf

PCORI conducts reference and background checks on all applicants.

PCORI recommends all members of the PCORI workforce adhere to the CDC recommendations regarding staying up to date on COVID-19 vaccination.

PCORI's Commitment to Diversity, Equity, and Inclusion:

PCORI is an equal opportunity employer committed to diversity both internal and external to the workplace. You can learn more about our commitment to diversity, equity, and inclusion here. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other basis protected by law.

#LI - VL1

#LI-Hybrid