RELOCATION ASSISTANCE: No relocation assistance availableCLEARANCE TYPE: SecretTRAVEL: Yes, 10% of the Time Description At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.Launch Vehicles is seeking an Administrative Assistant Level 4 to join our team located in Chandler, Arizona. This role is an on-site position and will provide administrative support on restricted programs in a fast-paced aerospace environment, as well as overall program support coordination; facilities, onboarding, IT/IS, and training. Relocation benefits are not available.
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Essential Functions:
Manage and maintain calendars and schedules
Schedule and manage multiple conference rooms
Schedule meetings, track action items, and coordinate technical reviews
Ensure appropriate meeting preparations are made (coordination of call-in number, meeting materials, meals, etc.) for both internal and external meetings
Coordinate travel arrangements (both Domestic and International), and process expense reports
Create accurate and concise correspondence, forms, reports, spreadsheets, presentations, etc.
Open, sort, and distribute incoming correspondence to of mail and email
Compose responses to routine inquiries
Assist in compiling weekly leadership status reports
Interact with employees, leaders, and customers
Assist with on-boarding new program employees
Coordinate support from facilities, IS, IT, and training
Responsibilities include the full range of standard administrative duties to include meeting coordination, document preparation, escorting visitors, as well as both domestic and international travel and expense processing and preparation of briefings
Distribute reports, data, and forms to the organization as needed
Must work well under pressure, be an independent thinker, and have track record of working in a fast-paced, multifaceted environment
Will be responsible for handling Program Director and Senior Managers calendars with precision
Work is highly proprietary in nature and an ability to handle information with discretion is critical
Assisting in uploading and maintaining the team's SharePoint sites
Interacts with Operating/Business Unit, Sector, Corporate and external customer's high-level executives, administrative, and line management personnel to gather or convey relevant information
Basic Qualifications:
High School Diploma and minimum 6 years administrative support experience
Ability to obtain and maintain a DoD Secret security clearance, which generally requires US Citizenship as a prerequisite
Experience with SharePoint and Costpoint
Proficiency in Microsoft Office applications; including Word, Excel, PowerPoint, and Outlook
Strong written and verbal communications skills
Highly motivated and enthusiastic, with the ability to juggle multiple tasks, manage competing priorities, and respond quickly in a dynamic environment, while maintaining a detail-oriented approach
Able to demonstrate independent judgment in fast-paced office environment
Ability and willingness to work on-site
Preferred Qualifications:
Active DoD Secret Clearance (or higher)
Executive administrative support experience
Experience working with government customers
Knowledge of NGC resources, policies, and procedures
Experience with Concur (or similar, ITRIP) travel and expense reporting system
* A strong commitment to ethics and integrity
Salary Range: $55,800.00 - $93,000.00The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.