Administrative Assistant

Primary Responsibilities:

- Administrative support including travel logistics, calendar management, expense management, team meeting preparation and follow-up coordination

- Arrange all aspects of travel which includes booking flights, providing travel itinerary, arranging hotels and car service, assisting with international travel requirements, as needed

- Proactively manage calendars via Outlook which includes scheduling meetings, conference calls, addressing meeting conflicts, assisting with hosting Zoom meetings, room reservations and material preparation

- Prepare and submit expense reports on a timely basis for travel or business-related expenses, follow up on discrepancies and missing receipts to keep balances current

- Support regular needs relative to internal business strategy and assist in the production of high-quality documents and presentations

- Manage other administrative activities including maintenance and distribution of reports, management of email distributions, technology requests, preparing copies, ordering office supplies, coordinating equipment needs, reviewing/distributing incoming and outgoing mail and packages and greeting guests

- Purchase and send client gifts, set up lunch and dinner reservations and organize social events

- Assist with ad hoc projects and provide backup coverage for other administrative assistants, as needed

- Process invoices and create funding requests using internal platforms

- Support team by assisting with the onboarding/offboarding of employees

- Other duties may be assigned to meet the business needs

Qualifications:

- Bachelor's Degree, Associate's Degree or equivalent experience

- 3+ years of prior administrative experience, administrative assistance experience preferred

- Investment management industry experience preferred but not required

- Experience supporting multiple senior professionals including heavy calendar management and travel

- Great ability for task prioritization in fast-paced environment

- Attention to detail, follow-up with a sense of urgency, and strong organizational skills are essential

- Experience and strong knowledge of Concur for expense management, SharePoint and Ariba a plus

- Proficiency in Microsoft Office, specifically with Outlook. Presentation experience highly desired

- Flexible attitude with the willingness to take on new assignments

-Self-starter and proven ability to act proactively

WHAT YOU CAN EXPECT FROM MORGAN STANLEY:

We are committed to maintaining the first-class service and high standard of excellence that have defined Morgan Stanley for over 85 years. At our foundation are five core values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - that guide our more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you'll find trusted colleagues, committed mentors and a culture that values diverse perspectives, individual intellect and cross-collaboration. We Firm is differentiated by the caliber of our diverse team. While our company culture and commitment to inclusion define our legacy and shape our future, helping to strengthen our business and bring value to clients around the world. Learn more about how we put this commitment to action: morganstanley.com/diversity. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry.

We're committed to bringing passion and customer focus to the business.

Expected base pay rates for the role will be between $90,000 and $100,000 per year at the commencement of employment. However, base pay if hired will be determined on an individualized basis and is only part of the total compensation package, which, depending on the position, may also include commission earnings, incentive compensation, discretionary bonuses, other short and long-term incentive packages, and other Morgan Stanley sponsored benefit programs.

Morgan Stanley's goal is to build and maintain a workforce that is diverse in experience and background but uniform in reflecting our standards of integrity and excellence. Consequently, our recruiting efforts reflect our desire to attract and retain the best and brightest from all talent pools. We want to be the first choice for prospective employees.

It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, sex stereotype, gender, gender identity or expression, transgender, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy, veteran or military service status, genetic information, or any other characteristic protected by law.

Morgan Stanley is an equal opportunity employer committed to diversifying its workforce (M/F/Disability/Vet).