Job Description
Essential functions of the position include, but are not limited to the following:
FUNCTION:
Under the supervision of Director(s)/Manager(s), performs clerical, administrative, and related duties.
EQUIPMENT FOR EXAMPLE BUT NOT LIMITED TO:
Fax, copier, printer, computer, MVX, teleconference/video equipment, shredder, delivery services, scanner.
DUTIES:
- Responsible for fundamental administrative/clerical duties requiring analytical ability, independent judgment and problem-solving skills
- Review priorities with management as necessary
- Responsible for mail distribution and collection, phone coverage, copying, scanning, and basic expense reports and/or routine financial disbursements
- Requires basic knowledge of Company policies and practices
- Apply knowledge and understanding of standard operating procedures for the organization and Division, as well as specialized terminology commensurate with the position
- Interact with internal and external clients
- Transcribe, record, assemble, track, verify, and maintain accuracy of data/electronic records and spreadsheets
- Coordinate regular travel arrangements, basic domestic and international
- Write or answer routine correspondence as directed, i.e., form letters with mail merge
- Maintain daily calendars, i.e., meeting scheduling (internal and external meetings), teleconferencing, video conferencing, accepting on behalf of management
- Ensure accuracy (i.e., proofreading, grammar)
- Maintain databases, general and department or Division specific applications
- Regularly perform independent basic research via basic Internet and Intranet searches used to prepare analysis, presentations, and reports
- Use EZ Buy (order departmental supplies); COMET, prepare routine disbursements, follow up on invoices
- Occasionally travel in the position
- Multitask daily
- Support the HR hiring process in filling open positions on the team
- Assist with special projects and other duties as assigned by the department as needed
- Perform other work as assigned, including work within your classification throughout the bargaining unit
- Assist in HtR and Workday tasks as needed
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EDUCATION:
- High School Diploma or equivalent
EXPERIENCE:
- Minimum of 1-3 years administrative experience or equivalent
- Core skills in the following programs:
- Word processing software (e.g., Microsoft Word)
- Email/calendar/scheduling software (e.g., Microsoft Outlook)
- Presentation software (e.g., Microsoft PowerPoint)
- Spreadsheet software (e.g., Microsoft Excel)
ADDITIONAL JOB FEATURES:
In order to move to the next grade level, based on management's assessment, the successful incumbent must meet the following:
- Demonstrate competencies and experience in all aspects of the current job; since date of most recent hire
- For grade 16 (Team Support II), have at least 3 years of administrative experience at the Company in the grade 14 (Team Support I) since date of most recent hire, or for grade 18 (Team Support III), have at least 5 years of administrative experience at the Company in the grade 16 (Team Support II); since date of most recent hire
- Demonstrate competencies and experiences in the requirements for the next higher step; and
- Pass the applicable skills/aptitude assessments
#MSJR
Current Employees apply HERE
Current Contingent Workers apply HERE
US and Puerto Rico Residents Only:
Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.
We are an Equal Opportunity Employer, committed to fostering an inclusive and diverse workplace. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status, or other applicable legally protected characteristics. For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit:
EEOC Know Your Rights
EEOC GINA Supplement
Pay Transparency Nondiscrimination
We are proud to be a company that embraces the value of bringing diverse, talented, and committed people together. The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another's thinking and approach problems collectively.
Learn more about your rights, including under California, Colorado and other US State Acts
U.S. Hybrid Work Model
Effective September 5, 2023, employees in office-based positions in the U.S. will be working a Hybrid work consisting of three total days on-site per week, Monday - Thursday, although the specific days may vary by site or organization, with Friday designated as a remote-working day, unless business critical tasks require an on-site presence.This Hybrid work model does not apply to, and daily in-person attendance is required for, field-based positions; facility-based, manufacturing-based, or research-based positions where the work to be performed is located at a Company site; positions covered by a collective-bargaining agreement (unless the agreement provides for hybrid work); or any other position for which the Company has determined the job requirements cannot be reasonably met working remotely. Please note, this Hybrid work model guidance also does not apply to roles that have been designated as "remote".
San Francisco Residents Only: We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance
Los Angeles Residents Only: We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance
Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.
Employee Status:
Regular
Relocation:
No relocation
VISA Sponsorship:
No
Travel Requirements:
10%
Flexible Work Arrangements:
Hybrid
Shift:
1st - Day
Valid Driving License:
No
Hazardous Material(s):
n/a
Job Posting End Date:
11/14/2024
*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.
Requisition ID:R320481