Executive Liaison Corporate Audit

Full-Time

Springfield, MA (Hybrid)

The Opportunity

We're looking for a highly motivated, engaged, and experienced Executive Liaison to provide administrative support. Activities include coordinating and loading materials for Board of Directors Audit Committee meetings, planning monthly team meetings and offsite sessions, partnering with teams across the division while managing complex calendars of senior leaders, and providing backup support to other administrative support managers across the audit team. This team requires someone who enjoys working in a fast-paced environment, is comfortable taking on complex administrative tasks and enjoys working in partnership with others both on our team and across the enterprise. This position is based in Springfield, with a hybrid schedule.

• Process highly confidential information involved in coordinating and producing sensitive reports and analyses, issuing completed audit reports and managing key metrics
• Finalize high-level materials; review/edit/audit materials prepared by team (e.g., Board of Directors Audit Committee materials agendas, and meeting dates, materials in PowerPoint, Excel and Word files). Coordinate, upload, and track all materials and deliverables for MassMutual Audit Committee and subsidiary audit committees.
• Calendar management: Manage executive's calendar and outside professional and civic obligations while interacting with other high-level departments such as Compliance, Law, Enterprise Risk Management, Corporate Finance and various audit committees
• Interface with executive support teams across the enterprise to coordinate required meeting materials, schedules, reserve appropriate conference rooms and coordinate travel
• Work closely with executive assistants/liaisons across the company to plan and prioritize meetings and events
• Prepare bi-weekly and monthly meeting agendas and take minutes as needed, including circulating action items for follow-up.
• Onboard and offboard employees and contractors, proactively identify facility/equipment/system issues; Submit service requests as needed

• High school diploma (or equivalent diploma)
• 5+ years of related experience with executive administration, office manager, or similar roles

• Bachelor's Degree
• 7+ years of related experience with senior executive administration, office manager, or similar roles in the financial services industry, preferably in an investment management business
• 2+ years of experience event planning, calendar management and meeting coordination
• Proficient working knowledge of Power Point, Excel, Word, Ariba, Concur, and other technology required to support an execution organization
• Strong communication skills with the ability to communicate effectively using verbal and written methods to all levels of an organization
• High level of attention to detail and time management, with a strong understanding of the importance of being responsive and proactive in a deadline-driven environment
• Collaborative approach, performs routine administrative support proactively and demonstrates openness to provide assistance as urgent situations or ad-hoc needs arise
• Positive attitude and strong work ethic, comfortable working with senior executives, internal legal counsel, internal and external stakeholders, external auditors and consultants
• Team Player/Relationship Builder: Collaborative with strong interpersonal skills; able to relate to and build strong relationships with diverse internal and external audiences; leverages the ability to deliver effectively
• Innovation: Continually looks within and beyond their job, anticipating business needs and opportunities
• Expertise with communication tools like Zoom and Slack
• Expert knowledge and comfort working with advanced versions of Microsoft Office suite (Word, Excel, PowerPoint, etc.)
• Proficiency with Concur and Workday
• Previous experience working in a financial services / insurance organization

• Regular meetings with Corporate Audit leaders and team
• Focused one-on-one meetings with your manager
• Access to mentorship opportunities
• Your ethics and integrity will be valued by a company with a strong and stable ethical business with industry leading pay and benefits