Responsibilities:

The AP/AR Specialist, as are all members of Finance, is responsible to ensure that the Customer, People, and Investor goals are balanced and met. Responsible for all accounts receivables/payables related to accounting activities of the division by collecting, tracking, paying, and calculating the information.

Essential Duties and Responsibilities

1. Responsible for forwarding any miscellaneous cash receipts to the bank. Checks should be mailed to the bank on the day received, if possible, or at least weekly.
2. Post cash receipts to A/R once bank records deposits.
3. Review Magna Links for deposit postings to KAMTEK's account, retrieve required documentation for payments and post accordingly to ERP system in a timely manner.
4. Provide cash receipt information for cash flow forecast weekly to accounting leaders.
5. Review A/R and post or notify supervisor to post invoices to ERP system daily.
6. Review invoice listing daily and send invoices to customers as per customer's request.
7. Issue retro invoices, credit memos or miscellaneous invoices as needed.
8. Monitor customer short/over payments and consult with Finance Management or the Sales group on pricing issues.
9. Maintain chargeback detail for management review.
10. Monitor miscellaneous invoice register and make inquiries on outstanding items.
11. Review A/R aging and follow-up with customers on payment status.
12. Research and resolve customer and supplier inquiries in a timely manner and seek direction from accounting leaders when needed.
13. Run invoice listing and review continuity for the month. Explain all missing and zero value invoice numbers. Ensure that the supervisor and Finance management sign the listing monthly.
14. Reconcile all A/R general ledger accounts including employee receivables.
15. Create and process all manual journal entries for A/R G/L accounts as needed for month end closing process recurring journals as assigned by accounting supervisor.
16. Assist Finance management and other accountants as needed with manual journal processing at month end.
17. Review month end outstanding A/R and note reason for all over 60 items. Contact suppliers and customers if necessary to resolve any outstanding issues. Provide listing to Finance management for review/signatures at month end.
18. Maintain Sales Orders/Purchase Order changes in an accessible file for review.
19. Create reports as requested from accounting leaders.
20. Maintain A/R files and Monthly Finance Binders for department.
21. Any other duties not listed above as assigned by supervisor or Finance management.
22. Satisfy all Sarbanes-Oxley documented finance process requirements for the position.
23. Responsible for establishing a stable working relationship with other departments and external customers/suppliers.
24. Ensure invoices received are matched to the appropriate purchase order and receiving report before processing payment.
25. Obtaining proper signature authorization for required invoices
26. Set up and maintain payable filing system and off-site files
27. Process payment of approved invoices and expense account reports
28. Review all AP Aging and other AP reports for items over 90 days and other exceptions
29. Prepare Supplier Statement Reconcilement.
30. Review GRNI (Goods Received Not Invoiced) regularly and research all items over 90days.
31. Participate in the month-end closing process by preparing accrual reports
32. Perform other duties as required.

Skills/Education/knowledge

SKILL (Ability to do the job)

• Adhere to rules, regulations and/or policies and procedures
• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
• Must have good problem-solving skills
• Must be able to pay close attention to detail
• Must have good organizational and communication skills.
• Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

PHYSICAL DEMANDS:

Some of the physical demands for this position included sitting for prolonged periods of time and occasional bending and stooping.

EQUIPMENT/TOOLS USED

Some of the equipment and tools used are a computer, calculator, telephone, copier/printer, and fax machine.

KNOWLEDGE

EDUCATION: High School Diploma or GED required; Undergraduate Degree in Accounting, Finance, or Mathematics.

TECHNICAL TRAINING: Experience with integrated financial/manufacturing software packages

OTHER: Experience with integrated financial/manufacturing software packages. Experience with Microsoft Word, Outlook and Excel and other PC tools.

WORK EXPERIENCE

WHAT TYPES? Experience in a manufacturing environment in an accounting-related position and/or training or equivalent combination of education and relevant experience.

HOW MUCH? Minimum 2-5 years

WHAT ADDITIONAL SKILLS OR ABILITIES WOULD BE HELPFUL FOR THE JOB?

• Leadership development skills
• Time management
• Ability to manage projects as needed to meet management needs
• Effective written and oral communication skills needed to respond to internal/external customers and for presentation purposes

03--Finance F--Permanent/Regular