Your Impact

The primary purpose of this role is to enable effectiveness and productivity of Vice President level company officers and thereby the business unit, by providing varied and complex operations, administrative and logistical support. This individual operates as primary liaison with internal business partners and external customers or stakeholders, on behalf of a Vice President (VP).

What you will do

• Provides administrative support needs of the VP up to and including responsibility for routing or answering routine correspondence, preparing communication and other documents, developing presentation materials using graphics and graphs and other reporting duties. Must be able to transmit effective executive communication on behalf of the VP, at the discretion of their leader and as appropriate.
• Proactively maintains and manages calendars for one or multiple Vice Presidents. Ensures that leader(s) are prepared with supporting materials and detailed information for day to day operations and meetings.
• Acts as the contact person for internal and external customers and uses good judgment to respond to requests; may communicate on behalf of the VP(s).
• Produces a wide variety of routine and complex documents, reports, presentations, and other correspondence using advanced skills in Microsoft Office Suite with minimal direction from the Supervisor; organizes and creates orderly systems.
• Works with or provides confidential and sensitive information and exercises discretion concerning its dissemination.
• Coordinates and manages special events, including scheduling dates, sending invitations, providing logistical support, catering, ordering supplies and materials.
• Assists with department budget or expense reports; helps maintain compliance; may perform some analysis or make projections about department budgets; produces spreadsheet reports as requested; may assist in the development of budgets.
• Collaborates with VP(s) to ensures excellent onboarding experience for new employees within the scope of their business unit, up to and including arranging for an effective workspace and tools critical for their new role.
• Coordinates all aspects of the VPs travel, including flight, hotel, rental car, itinerary, etc., and serves as contact person during the trip, proactively prepares materials (reports, binders, itineraries, passports, etc.) needed for a successful and productive trip.
• Consistently plans ahead, manages time effectively, coordinates project information and materials for easy accessibility and delegates responsibilities when appropriate.
• Completes internet research and / or uses internal resources to find solutions to daily problems.

• High School Diploma or GED
• 5 years' experience as an administrative assistant supporting Sr level leaders
• Proven admin or assistant experience in a matrixed corporate environment
• Demonstrated ability to anticipate priorities, adjust and problem solve on behalf of an executive based on the needs of the leader and the business
• Proficient in MS Office (Word, PowerPoint, Excel, Outlook, Office 365)
• Excellent time management skills, proven ability to multitask and prioritize one's own work
• Ability to maintain confidential information with unquestionable discretion
• Excellent written and verbal communication skills, commensurate with Senior Executive level communication expectations in the marketplace
• Demonstrate active listening skills (adaptable, proactive) & decision making
• Customer service oriented and demonstrated professionalism
• Strong organizational and planning skills with the ability to work in a fast-paced team oriented environment
• Excellent research skills - ability to find an answer when he/she doesn't have one

• Bachelor's Degree