The Role

About Lord Abbett:

Founded in 1929, Lord Abbett is an independent firm with a singular focus on the management of money. Over the course of our history, we’ve earned a sterling reputation for our leadership, influence, and innovation in the asset management industry. Today, our independent perspective, our commitment to active management, and our intelligent product design continue to make us relevant to individual and institutional investors.

From the very beginning, we’ve recognized that our people are our greatest asset. As an investment-led, investor-focused firm, we value intellectual curiosity, teamwork, and collaboration across the organization.

We’re looking for people with a keen interest in working for a trusted leader in the asset management industry, a desire to expand their knowledge, and a passion for delivering a client experience that exceeds expectations.

 
Now that you know our history, are you ready to be part of our future?

Job Overview:

The internal event specialist is responsible for representing and supporting the Global Event Management group in the planning, organizing, and managing of events, trainings, meetings and social activities at our corporate headquarters that build strong relationships with prospects, clients and employees and support the growth of the firm. Reporting to the Head of Global Event Management, the internal event specialist is accountable for gathering, communicating and executing on the details associated with a wide range of onsite meetings and events including being the main point of contact for internal stakeholders and liaising with all support teams (Workplace Experience, Catering, Facilities, and Tech) to ensure all events adhere to standard SOPs and are a reflection of the Brand.

We’ll trust you to:

• Be proficient in the various aspects of 5-star hospitality and event management including food and beverage, client experience, vendor management, basic audio visual, and workflow systems
• Build relationships with key stakeholders and internal colleagues and vendors (Workplace Experience, Catering, Event Production and Technology) to deliver an experience that exceeds expectations
• Manage end-to-end logistics independently including gathering details, securing event space, creating timelines, obtaining presentations and materials, facilitating set-up, determining audio-visual needs, and ordering food and beverage
• Assist stakeholders in adhering to pre-determined budgets by providing transparency around estimated spend
• Process invoices for approval and payment and ensure costs are allocated to departmental budgets
• Prepare event materials including, but not limited to, agendas, show flows, signage, supplies, nametags, registration lists, seating cards, gift bags, etc.
• Provide on-site support for events from set-up to breakdown
• Serve as a liaison between Lord Abbett and any external vendors coming onsite
• Facilitate and manage the registration process for internal events to ensure accurate headcounts and determine appropriate space
• Conduct post-event follow up (surveys, thank you notes, emails, etc.) and debriefs and provide feedback to internal stakeholders and vendors that will strengthen existing relationships and enhance the overall event experience
• Collaborate with teammates on the creation and refinement of event playbooks
• Support Global Event team members with high level meetings and stretch assignments as needed
• Evaluate all events from a service perspective and from an experience perspective to ensure quality standards are being met and results are being achieved

You'll need to have:

• 3 - 5 years of corporate event planning experience
• A passion for white glove hospitality, building relationships and interacting with a diverse group of people from around the organization
• The ability to work well under pressure, adapt to a dynamic environment all while maintaining high standards of professionalism and a “can-do” level of service
• A growth mindset and willingness to learn and take on new challenges with a proactive approach
• Excellent verbal and written communication skills
• Enthusiasm for bringing new and creative ideas to the table
• A proven ability to organize, manage, and plan several concurrent initiatives with varying priorities while paying crucial attention to detail
• A willingness to work flexible hours (early mornings/late nights) as event needs necessitate

Why Lord Abbett?