Administrative Assistant

Description

Do you enjoy building expertise and tackling a variety of tasks each day? Do you like acting as a trusted resource? Are you adaptable? Do you get excited to help your teammates? The Leidos Energy, Infrastructure and Automation team is looking for a tenacious, self-starting, Administrative Assistant in our Orlando, FL office,

In this dynamic role, you will engage with project leads, program administrators, and team members, as well as many of our technical staff members. You will support newly hired/onboarding and departing/terminated employees, as well as conference scheduling and mail management, expense reports, and spreadsheet work. You will coordinate calendars and schedule travel, undertake special projects, and assist in project set up and attend project team meetings. You will tackle some of the fun things too, such as the organization of office team-building and charity events and greeting visitors. It is an engaging role, and if you feel this is for you, please apply and talk to us!

• Facilitate new employee orientation sessions for new hires at the Science Drive Orlando location and other locations as needed.
• Serve as onboarding and offboarding support POC for new hires, temp employees, and hiring managers.
• Organize, submit, and maintain equipment (computers and peripherals) request for new employees through AMP and CIO.
• Create Temp Non-Employee Accounts through One Identity; order tokens and handle PRISM/Workday/Workfront/Phone requests.
• Maintain spreadsheet for new hire equipment orders.
• Assist with Intern coordinating Intern onboarding/events.

• Assist with preparation of expense reports for Sub, P&C, T-Line, D-Line and CAD.
• Provide high-level, project support to technical staff as an active member of individual project teams from the proposal stage to close out in accordance with firm's standards and policies.
• Provide office support to client managers in business development efforts and administration activities.
• Create, edit, and provide input based in established templates to agreements, scope of services, project management plans, and other project documentation. Project setup, monitoring, maintaining project files, and closeout activities; maintain project files in accordance with project file and retention policies; and participate in project team meetings.
• Organize travel, calendars, meetings, and conference attendance for senior level staff.
• Assist with incoming and outgoing mail management and email correspondence, including receiving and sending faxes, and preparing UPS/Federal Express labels and packages.
• Serve as Administrator for document control in ProjectWise.
• Coordinate Lunch & Learns/ client events.
• Complete other tasks as needed.

• Provide administrative office support to all employees located at the Orlando office.
• Assist with coordinating internal office events.
• Serve as Notary for the office.

• The ideal candidate will have a high school diploma or GED equivalent and 2-4 years of relevant experience...an Associates or Bachelor's degree in English, Business, Accounting, or other discipline would be a plus!
• Ability to work in fast-paced, sometimes high-pressure environment, all while maintaining a positive and proactive outlook.
• Proficient in MS Office (especially Word, Excel, Outlook and PowerPoint) is a must, and knowledge of ProjectWise and Workfront would be a plus.
• Possess strong analytical and communication skills that will allow you to sort through complex documentation, and ability to work independently with minimal guidance and oversight, and anticipate upcoming project support needs, will benefit the team.