Why People choose to work at Labcorp:
At Labcorp, it is our people that make us great - it's what our clients, our partners and, most importantly, what our employees say. Here, you will have the opportunity to collaborate with extraordinary people with diverse viewpoints. You will discover your own outstanding potential as we build an even stronger organization with industry leaders from early development to the clinic and beyond. We help our clients develop medicines that improve health and improve lives of their family and friends.
We have an excellent career opportunity for an Administrative Assistant to join our team in Madison, WI.
Position Summary
We are seeking an experienced and highly skilled Administrative Assistant to support four executive team members. As the Administrative Assistant you will be handling a variety of tasks ranging from scheduling and correspondence to expense reporting and event coordination. This role is critical to ensuring the smooth daily operations of our executive team. The ideal candidate will be an exceptional communicator, detail-oriented, adaptable, tech-savvy and thrive in a fast-paced environment.
Want more jobs like this?
Get jobs in Madison, WI delivered to your inbox every week.
Candidates given best consideration will have the following qualifications:
- Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously
- Calm under pressure, with the ability to adapt to shifting priorities
- Self-starter with the ability to work under minimal guidance and direction
- Excellent interpersonal skills and ability to work effectively with a diverse group of internal and external clients, executives, and staff
Education/Experience:
- Associate's degree or equivalent experience
- 3+ years of experience supporting senior/executive leaders
- Strong written and verbal communication skills
- Strong organizational skills and attention to detail
- Expert proficiency with Microsoft Office suite (especially PowerPoint) and other relevant software applications, with the ability to quickly adapt to new technologies
Essential Duties:
- Plan and execute a variety of administrative support functions for senior leadership
- Interface with internal and external contacts on a day-to-day basis
- Assist with emails and maintain and manage highly active calendars
- Schedule internal and external meetings including coordinating calendars across leaders, meeting locations, video conference needs and related details
- Prepare agendas, record, compile, transcribe, and distribute minutes of meetings
- Coordinate travel arrangements
- Complete expense reports
- Screen correspondence and respond independently, as appropriate
- Plan and organize site meeting and events
- Prepare conference rooms, manage catering orders
- Prepare and manage presentations, documents and spreadsheets
- Prepare and execute requests for technology needs, supplies
- Assist with onboarding processes for new employees
Benefits: Employees regularly scheduled to work 20 or more hours per week are eligible for comprehensive benefits including: Medical, Dental, Vision, Life, STD/LTD, 401(k), Paid Time Off (PTO), Tuition Reimbursement and Employee Stock Purchase Plan. Casual, PRN & Part Time employees regularly scheduled to work less than 20 hours are eligible to participate in the 401(k) Plan only. For more detailed information, please click here.
Labcorp is proud to be an Equal Opportunity Employer:
As an EOE/AA employer, Labcorp strives for diversity and inclusion in the workforce and does not tolerate harassment or discrimination of any kind. We make employment decisions based on the needs of our business and the qualifications of the individual and do not discriminate based upon race, religion, color, national origin, gender (including pregnancy or other medical conditions/needs), family or parental status, marital, civil union or domestic partnership status, sexual orientation, gender identity, gender expression, personal appearance, age, veteran status, disability, genetic information, or any other legally protected characteristic. Additionally, all qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable law.
We encourage all to apply
If you are an individual with a disability who needs assistance using our online tools to search and apply for jobs, or needs an accommodation, please visit our accessibility site or contact us at Labcorp Accessibility.
For more information about how we collect and store your personal data, please see our Privacy Statement.