- Coordinate local BU purchase requests, including obtaining quotes and processing purchase
- paperwork (including local CERs if required).
- Coordinate procurement activities for equipment/supply requests
- Updates/maintains necessary information in the Inventory Management System (IMS)
- Enter purchase requisitions into the PeopleSoft system.
- Troubleshoot invoice resolution issues to match orders to receipts for payment
- Work with PCO to maintain stock control.
- Assist the PCO team with ad hoc queries as required.
- May assist with RFP preparation, coordination, flow, tracking, vendor meetings, etc. as needed.
- Act as user liaison to PCO and purchasing groups as necessary to maintain efficient activity flow.
- Act as representative for the PCO function as and when required. Previous experience in an administrative role is essential.
- Able to effectively provide escalations in response to locally defined parameters/policies.
- Customer-focused and able to communicate effectively and work collaboratively at all levels.
- Able to proactively prioritize and manage high work volumes while maintaining high standards and specific deadlines.
- Will need to be methodical in coordinating and managing multi-tasked responsibilities.
- Must be able to work well under pressure, demonstrating patience and professionalism.
- Able to discretely handle confidential/sensitive information.
- Excellent attention to details.
- Process efficiency/improvement orientated.
- Able to work autonomously and proactively to meet customers' needs and requirements in a timely and professional fashion.
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