J.P. Morgan's Corporate & Investment Bank is looking to hire a top performing administrative assistant to support diverse teams. A successful Administrative Assistant possesses structure, attention to detail, quality focus, smart, possess a "can-do" attitude, high energy and flexibility to a high-paced deadline driven organization. In this role you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.
Want more jobs like this?
Get jobs in Mumbai, India delivered to your inbox every week.
As an Administrative Assistant within the executive team, you will be tasked with a variety of administrative duties that require confidentiality, initiative, and sound decision-making. Your role will involve supporting the executive, their team of managers, and other stakeholders, leveraging your years of experience in similar roles. Your adaptability and openness to change will be key in this position. You will be expected to make independent decisions when handling administrative tasks, developing an understanding of the team's needs and applying this knowledge to your daily activities. As a problem solver and owner of your role, your superior communication skills, both written and oral, will be crucial. You will be expected to be clear, concise, and to the point in your communications, demonstrating excellent phone etiquette and a commitment to follow-up when necessary. Your tact and discretion will be essential when dealing with confidential matters.
Job Responsibilities:
- Manage and handle complex and detailed calendars, dealing with multiples and or urgent meeting conflicts, setting up of meetings and conference calls, internally and externally. Handle all associated logistical aspects
- Ability to work in a fast paced, ever changing environment and to effectively handle multiple priorities with a calm, professional and willing attitude
- Ability to answer phones professionally, field phone calls, address issues or redirect as appropriate, and distribute messages in a timely and appropriate manner
- Coordinate travel arrangements (air, hotel accommodations and ground transportation); prepare detailed itineraries, required travel visas/documents, and assure accuracy and timely delivery of plans/tickets to travelers
- Process invoices and T&E expense claims for team members timely. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures
- Be open to taking on increased and/or new responsibilities at any time
- Assist with overflow, special projects, assistant back-up coverage and day-to-day tasks
Required Qualifications, capabilities and skills:
- Bachelor degree in any stream
- At least 5 years' experience in an Administrative Assistant role
- Strong working experience with Microsoft Word, Excel and PowerPoint
- Knowledge of general office procedures (e.g., scheduling, expenses, calendar management)
- Superior oral and written communication skills
Preferred Qualifications, capabilities and skills:
- Adaptable team player, Good problem-solving ability, and Effective interpersonal skills
- Excellent telephone etiquette
- Tact and good judgment in confidential situations and proven experience interacting with senior management.
- Ability to adapt procedures, processes, and techniques to the completion of assignments.
ABOUT US
JPMorgan Chase & Co., one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
ABOUT THE TEAM
The Corporate & Investment Bank is a global leader across investment banking, wholesale payments, markets and securities services. The world's most important corporations, governments and institutions entrust us with their business in more than 100 countries. We provide strategic advice, raise capital, manage risk and extend liquidity in markets around the world.