ICM Partners is dedicated solely to the representation of artists, content creators, authors, artisans, and journalists. Many of the biggest hits in motion pictures, television, music, sports, and publishing were created on the page, on the stage, in front of, and behind the camera by the agency's clients. The company has the expertise of a legacy agency, with decades in the business. Coupled with the entrepreneurial spirit of its agent owners who bought the company in 2012, the agency operates with its client's best interests at the forefront of everything they do. The firm has offices in New York, Los Angeles, Washington D.C., and London.
This is an entry-level administrative position for the Client Accounting & Administration Department within the Los Angeles office. This position must coordinate and manage incoming client payments for the following departments:
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• Motion Picture Literary
• Motion Picture Talent
• Motion Picture International
• Broadcast
• Media Rights
ESSENTIAL FUNCTIONS
POSITION QUALIFICATIONS
Competencies, Skills & Abilities:
Handle Client Payment Processing
• Identify payments and apply them to the correct client account
o Process Payments in ICM proprietary software
o Review checks and payments to ensure accuracy in payment and process
o Flag errors for Contract Administration team to review
o Handle a high volume of transactions without errors
o Adjust payment steps to match checks for small changes as needed
• Manage/Monitor AR Invoice emails and phone
o Review emails and forward to cash room/contract admin remittances
o Answer general questions by email or phone, verify wiring instructions
o Sends contracts, deal memos and invoices to WGA weekly
• Backup responsibilities
o BU to other TPA's for processing
o BU to Client Services
o BU for generating & sending reports and invoices
• General Responsibilities
o Be an active collaborative problem solver driven to create solutions and systems to support the needs of the agency and specific departments
o Engage effectively and efficiently with department staff for purposes of financial and client accounting training
o Perform other duties and responsibilities as assigned
o Be able to prioritize projects based upon the needs of the department and company as a whole
o Be able to complete and manage required duties in timely fashion, or effectively communicate to management when unable to complete a required task or duty
Required Education and Qualification:
• BA/BS degree with a strong academic record. Concentration in Business Administration or Accounting, preferred
• Knowledge of Microsoft Office applications
• Strong accounting and quantitative skills
• General administration expertise
• Accomplished ability to multi-task and follow through on assignments
• Impeccable attention to detail, excellent organizational, planning, prioritizing and time management skills
• Ability to multitask and work well under pressure in a fast-paced environment
• Possess excellent verbal and written communication skills with colleagues at every level
Experience: A minimum of one year of work experience in a professional office environment required.
ICM Partners is an Equal Employment Opportunity employer and will not discriminate against an applicant or employee on the basis of age, sex, sexual orientation, gender identity, race, color, creed, religion, ethnicity, national origin, alienage or citizenship, disability, marital status, military status, pregnancy or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.