We are seeking a highly organized and proactive Team Assistant to support our local management team in Zurich. This role requires a detail-oriented individual with exceptional multitasking abilities to manage complex calendars, coordinate travel arrangements, organize workshops, and contribute to our Project Management Office (PMO) with program charter creation and follow-up on project deliverables.

How you`ll make an impact

• Manage and optimize the team's calendar, including scheduling meetings, appointments, and events
• Coordinate domestic and international travel arrangements, including flight bookings, accommodations, and transportation
• Prepare travel itineraries and ensure all travel documents are in order, anticipating scheduling conflicts and proactively resolve them
• Manage team's expenses in line with the company policy
• Plan and organize workshops, including coordinating with participants and securing venues
• Develop and distribute workshop agendas and preparatory materials
• Facilitate communication between participants to ensure smooth operation of workshops
• Provide on-site support during workshops to address any logistical issues
• Create and maintain the program charter, outlining key objectives, scope, and deliverables
• Collaborate with team members to track project actions and ensure timely completion
• Update project documentation regularly to reflect progress and changes
• Assist in the preparation of project status reports and presentations for senior management

• Bachelor's degree in Business Administration or related field
• Proven experience as an Assistant or in a similar role
• Strong organizational and time management skills
• Exceptional written and verbal communication skills
• Proficiency in Microsoft Office Suite and project management software
• Ability to work independently and handle multiple priorities in a fast-paced environment
• Proactive and self-motivated
• Detail-oriented with a high degree of accuracy
• Strong problem-solving skills
• Excellent interpersonal skills and the ability to work with diverse teams
• Flexible and adaptable to changing priorities