Project Admin

The opportunity:

Hitachi Energy's Grid Automation business unit has a comprehensive portfolio of solutions. These range from substation automation, communication networks, grid automation services, grid edge solutions to enterprise software solutions. These solutions address all key segments connected to the energy system including generation, transmission distribution, industries, transportation and infrastructure sectors.
Hitachi Energy's Grid Automation business unit supports 50% of the top 250 global electric utilities. Our Grid Automation hardware, software and services portfolio unites deep domain knowledge and innovative technologies that enable customers across the globe to optimize the critical systems that power, move and connect us. Together, we're building a more productive and sustainable world.

• You will perform project administration activities and take responsibility for coordinating specific project documentation and deliverables, interact with customers to track project document submittals and approvals, coordinate with suppliers for project material deliveries and goods receipt and monitor, control, and release requests for invoicing, based on instructions from the Project Manager.
• You will collect, compile and issues project submittals, to and from customers, tracks document approvals from customer and records document flow according to schedule.
• You will assist Project Manager to liaise with supply chain on the latest project status and delivery schedule in the SAP, collaborate with the Supply Chain function to ensure that correct suppliers services and equipment are available to support the engineering execution.
• You will manage receipt of goods, records and updates project manager on goods received and handle various warehousing operations including packing and storage, replenishment, loading and dispatching in a safe, timely and efficient manner. participate in regular inventory control processes.
• You will practice highest standards of health, safety and environment to ensure a safe working environment, support large and diverse teams spread across different project sites, liaising with suppliers for delivery and quality assurance, flexibility to work with geographically diverse teams in different time zones.
• You will be ability to assess, propose and implement solutions to troubled or challenging projects, ability to support project & engineering teams, suppliers and site issues in a constrained and pressure environment.
• Living Hitachi Energy's core values of safety and integrity, which means taking responsibility in own project actions in the site.

• Graduate in any discipline.
• Minimum 5-10 years of work experience or more.
• Experience in project documentation & project administration is an advantage. Computer skills across MS Office, MS Teams, Outlook, SharePoint.
• Safety and Integrity: Act Responsibly with Integrity, Transparency, Safety
• Teamwork & collaboration - Practice open communication & connect across wider Hub to collaborate.
• Excellent written and verbal communication skills, high attention to detail.

• Working hours: 900-1730 (1hr break). Flex time is applicable.
• Hybrid working style applicable.