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Documentation Specialist

AT Hitachi Energy
Hitachi Energy

Documentation Specialist

Chennai, India

Tender Phase:

  • Delivering Tender Documentation (Bid-submission) to Customer with the inputs from Lead Engineers, Tender Leader and Dept. Head's.


  • Profile & upload Drawing files, Manuals, Test Reports, Calculations, etc. required for the Bid-submission from internal and Suppliers into the Database or common drive and various tools like PDL and Binder.


  • Proper follow-up with other departments to submit the documents.


  • Organize the files in a folder structure in the softcopy Binders.

Project Phase:

  • Should have experience in contract reading and understand the Customer documentation requirements

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  • Check & upload the Drawing files, Manuals, Test Reports, Calculations, etc. from Engineers and the SubSuppliers


  • Upload the documents into the Document Management System (EDMS)


  • Maintain the complete Project Documentation Status


  • Communicate with Project Manager and Departments for Clarifications and Suggestions


  • Proper follow-up with other departments to submit the documents


  • Distribute the documents to various departments for Review & Approval


  • Send the documents by Transmittal for Customer Review & Approval


  • Adding the documents into e-Room (web-based database, Easy access for the members in different locations)


  • Organize the files in a folder structure in the softcopy Binder


  • Print out the drawings as hard copies and insert them into binders, if needed
  • (This is the installation and Final Plant documentation) and send it to respective sites


  • Check & upload updated drawing files (updated due to possible changes during the installation on-site) and all the above steps will be followed for new revisions, As-Built documents are printed out as hard copies and insert into binders and send to respective sites (This is the As-Built Documentation)


  • After the Customer Approval, hand over the Project to After Sales Department

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Client-provided location(s): Chennai, Tamil Nadu, India
Job ID: Hitachi_Energy-JID3-97369
Employment Type: Full Time

Perks and Benefits

  • Health and Wellness

    • Health Insurance
    • Dental Insurance
    • Vision Insurance
    • Life Insurance
    • Short-Term Disability
    • Long-Term Disability
    • FSA
    • HSA With Employer Contribution
    • Pet Insurance
    • Mental Health Benefits
    • Virtual Fitness Classes
    • On-Site Gym
  • Parental Benefits

    • Fertility Benefits
    • Family Support Resources
    • Birth Parent or Maternity Leave
    • Adoption Assistance Program
  • Work Flexibility

    • Flexible Work Hours
    • Remote Work Opportunities
    • Hybrid Work Opportunities
  • Office Life and Perks

    • Commuter Benefits Program
    • Snacks
    • Some Meals Provided
    • Company Outings
    • Holiday Events
  • Vacation and Time Off

    • Paid Vacation
    • Unlimited Paid Time Off
    • Paid Holidays
    • Personal/Sick Days
    • Summer Fridays
  • Financial and Retirement

    • 401(K) With Company Matching
    • Performance Bonus
    • Relocation Assistance
    • Financial Counseling
  • Professional Development

    • Tuition Reimbursement
    • Learning and Development Stipend
    • Promote From Within
    • Mentor Program
    • Access to Online Courses
    • Lunch and Learns
    • Work Visa Sponsorship
    • Leadership Training Program
    • Internship Program
    • Associate or Rotational Training Program
  • Diversity and Inclusion

    • Diversity, Equity, and Inclusion Program
    • Employee Resource Groups (ERG)

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