Tender Phase:
- Delivering Tender Documentation (Bid-submission) to Customer with the inputs from Lead Engineers, Tender Leader and Dept. Head's.
- Profile & upload Drawing files, Manuals, Test Reports, Calculations, etc. required for the Bid-submission from internal and Suppliers into the Database or common drive and various tools like PDL and Binder.
- Proper follow-up with other departments to submit the documents.
- Organize the files in a folder structure in the softcopy Binders.
Project Phase:
- Should have experience in contract reading and understand the Customer documentation requirements
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- Check & upload the Drawing files, Manuals, Test Reports, Calculations, etc. from Engineers and the SubSuppliers
- Upload the documents into the Document Management System (EDMS)
- Maintain the complete Project Documentation Status
- Communicate with Project Manager and Departments for Clarifications and Suggestions
- Proper follow-up with other departments to submit the documents
- Distribute the documents to various departments for Review & Approval
- Send the documents by Transmittal for Customer Review & Approval
- Adding the documents into e-Room (web-based database, Easy access for the members in different locations)
- Organize the files in a folder structure in the softcopy Binder
- Print out the drawings as hard copies and insert them into binders, if needed
- (This is the installation and Final Plant documentation) and send it to respective sites
- Check & upload updated drawing files (updated due to possible changes during the installation on-site) and all the above steps will be followed for new revisions, As-Built documents are printed out as hard copies and insert into binders and send to respective sites (This is the As-Built Documentation)
- After the Customer Approval, hand over the Project to After Sales Department
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