Business Mobility Coordinator

In this role you will coordinate and support site-works team in cost-effective execution of site works related deliverables in accordance with contract specifications, quality standards, schedule, and safety requirements. You will also provide technical support for all site works related issues to proposal team during bid preparation and to the Project Manager at the project start up.

Your Responsibilities

• Make sure that Hitachi Energy as a company and our employees are and remain compliant with country regulations such as tax and migration.
• Together with HR Tax, ensure that the internal employees are aware and informed about the tax regulations in each specific country/project. When required, assist with tax registration. Ensure close collaboration with the Global Mobility team for the compliant mobilization of resources to the worldwide sites.
• Make sure that the business applies for the right kind of visas when sending internal personnel and external consultants for working abroad.
• Make sure that the site personnel are trained according to our Company rules and local requirements from each specific country or Company organization.
• Ensure that all employees delegated to a site have the required Company and/or Customer Personnel Protective Equipment for performing their tasks on site.
• Tracking the hours on our sites for tax purposes and for internal analysis.
• Together with Project Construction and Commissioning Manager create a project guideline per site that defines traveler's (internal and external) rules, regulations and arrangements connected to the site work and conditions.
• For project set-up we locate accommodation and set up routines for transportation. We check the market and make necessary agreements with local companies, in coordination with the Supply Chain organizations.
• We initiate the recruitment of external resources in collaboration with the Supply Chain department. We monitor the contract and support with the demobilization and closing of the contract.
• Support Construction and Commissioning line managers with the internal and external recruitment process; coordinate between talent company and Hitachi.
• Support the Construction and Commissioning department with any other activities related to the process of coordinating resources and in the identification and implementation of improvement initiatives for their scope of works.
• We handle invoices related to our scope of work for Construction and Commissioning departments
• Define and implement continuous improvement projects

• Most important for this role is your personality and your willingness to learn and explore new areas.
• Good teamwork and collaboration skills are crucial to succeed in the role!
• Good communication and networking skills are essential as the role needs to interface with various stakeholders in the organization.
• You hold a degree from High school or have a higher education.
• Ability to work in fast changing environment with a high service availability.
• Being well-educated and familiar with HVDC routines is a plus.
• Proficiency in English is a must, whereas additional languages are a plus.