Office Administrator, LPS

Part-time: 30 hours with benefits

JOB OVERVIEW:

The duties of the Office Admin include providing support to our managers and employees and assisting with daily office needs under the Director of Client Services' supervision. Office clerk's responsibilities include sending out marketing materials, reporting, and maintaining appropriate filing systems. The ideal office clerk should be proactive, have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment.

KEY RESPONSIBILITIES:

• Manage the shipping of marketing materials and track delivery to ensure it is received
• Responsible for all mailings and mailing lists
• Back up for answering and directing phone calls
• distribute emails, correspondence memos, letters, faxes, and forms
• Assist in the preparation of regularly scheduled operational reports
• Maintain contact lists of internal team members and external partners
• Provide general support to visitors
• Liaise with administrative assistants to handle requests and queries from senior managers

• Excellent understanding of industry practices
• Strong proficiency with tools, systems, and procedures
• Strong decision-making, analysis, and problem-solving skills with the ability to multi-task
• Excellent verbal and written communication skills
• Strong interpersonal skills
• Working knowledge of office equipment, like printers and fax machines
• Strong in MS Excel
• Excellent time management skills and the ability to prioritize work
• Strong organizational skills with the ability to multitask

• Excellent P.C. skills required, including Microsoft Office (Word, Excel, HubSpot (highly preferred), PowerPoint, Outlook, and Google Suite).
• Excellent verbal and written communication skills.