Job Description Summary
The Sourcing -procurement specialist is responsible for the timely Purchase Orders placement in SAP, Opening new suppliers & keeping Suppliers' portfolio, Suppliers' Incoming Invoices registration in SAP ("Goods Receipt") in coordination with accounting department, and electronic and hardcopy archiving of the new incoming orders in accordance with the overall targets (quality, time). Support of finance and accounting dpt. His /her duties may be split between PT and GSI local teams.
Job Description
Roles and Responsibilities
- • Creation of new projects in SAP (Overtime and Point-in-time projects).
• Update the Cost Planning (Cost Element) in the WBS according to Calculation Sheet (Overtime and Point-in-time).
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• Update the Projects & Cost Elements in Time Control Tool (Overtime and Point-in-time).
• Update the budget of the projects in SAP (according to Project Review).
• Participate - Support in Project Review.
• Support the preparation of the file for Cost to Complete, CM, Actual & Committed costs (EAS Report), and prepare the file with Open PO's for each project (Overtime).
• Creation of Bonds Guarantee requests through ALOC. (In Greek language for public utilities as PPC, HEDNO, IPTO)
• Creation of Insurance certificates requests through Origami.
• Invoice Verification through KOFAX (PACMAN) tool. Send the invoice via KOFAX(PACMAN).
• Tracking all invoices in Excel - Coordinate with the accounting team to book the invoices.
• Collection of Supporting Documentation (Packing list, CMR, time sheets etc.) for invoices in order to proceed with booking.
• Creation of Vendors Through Supplier Connect tool - Update Vendor's master data (reconciliation account , etc.) through Supplier Connect Tool.
• Creation of Materials in SAP - Update material's master data in SAP (Select the correct valuation class of each Material in order to pick the correct GL account in PO line).
• PO creation through Oscar tool and transfer the PO into SAP - Choose the correct GL account for each PO line.
Send the PO for Fiori approval - Print the Purchase Order after Fiori approval. Keep POs archive.
Required Qualifications
- University Degree in Finance (Logistics Specialisation desirable)
- SAP environment familiarity -> at least 3-4years' experience
- Familiarity with Sourcing and finance procedures -> at least 3years' experience
- Computer Literacy -> excellent or very good command
- Greek Language -> Native language
- English Language -> excellent command in reading, writing, listening, and speaking
Desired Characteristics
- Respect and implementation of GE Vernova rules
- Respect of time schedule & PT Service, GSI local teams and Finance & Accounting department's needs
- Driving toward results and implementation of tight time schedules
Additional Information
Relocation Assistance Provided: No