Job Description Summary

We are seeking an experienced, detail-oriented Site Administrator to manage both office and lab spaces at our Saratoga Springs location. The ideal candidate will have a background in project administration, resource management, and site coordination, with a focus on supporting project assignments, site operations, and documentation. Strong organizational and communication skills are essential, as the role requires collaborating with multiple teams to ensure smooth office and lab functionality.

Job Description

Key Responsibilities:

• Office & Lab Resource Management:
  • Manage supplies, inventory, and routine office and lab expenses, including rent, utilities, and service contracts.
  • Coordinate the use of site resources such as conference rooms, cubicle assignments, and lab resources, ensuring proper tracking and availability for meetings or project needs.
• Project Administration & Documentation:

• Administer project assignments, working closely with project managers and engineers to ensure efficient resource allocation and billing.
• Prepare and manage project-related documentation, including digital and physical copies, transmittals, and status reports.
• Assist with aggregating project timelines, providing summaries across our project portfolio to ensure deadlines and key milestones are staffed effectively.

• Proven experience in project administration, office management, or site coordination roles.
• Strong organizational, multitasking, and communication skills.
• Proficiency in Microsoft Office Suite, particularly for project tracking and documentation management.
• Ability to manage both office and lab resources, collaborating across departments to ensure smooth operations.