Job Description Summary

The Senior Administrative Specialist will provide general administrative support for complex and time sensitive projects by supporting the manager and employees of a diverse department through a variety of tasks related to organization and communication. The duties and responsibilities performed will often require independent judgment and strong organizational skills. This role starts at $28.92 and progresses to $31.68 after 6-months of successful performance.

Job Description

Essential Responsibilities:

Essential responsibilities include, but are not limited to:

• Performs general administrative duties such as receive fax/letters, answer routine questions, locate and furnish information, organize and maintain files, order supplies, maintain regulatory posting notices, and follow up on pending matters.
• Proactively supports a manager and team by prioritizing and completing multiple activities; typically, within deadlines.
• Maintains and submits regulatory facility licenses, renewals, modifications, permits, and supporting licensing documents for various agencies.
• Perform administrative tasks utilizing a high level of accuracy and attention to detail as facility licensing administration requires frequent correspondence to industry regulators.
• Develops, distributes and files memos, letters, presentations, and regulatory documents such as inspection reports, certificates, orders, and correspondence.
• Provides support and logistics for regulatory inspections.
• Manage and analyze business data, including data monitoring, tabulation skills, generation of data, text and graphics for reports and presentations.
• Appropriately handles routine inquiries and exercises appropriate judgment in escalating issues to team members or managers as needed.
• Prioritizes, organizes, and follows-through on assignments in a timely manner.
• Prepares and distributes routine reports following established procedures and protocols.
• Maintains and coordinates calendars, schedules meetings and appointments.
• Works closely with other administrative positions in a collaborative manner, including occasional coverage for others during absences.
• Frequently works on complex projects
• Utilize specialized office equipment such as VoIP telephone, teleconference hook-up, and multifunction printers to complete tasks
• Accurately maintains electronic databases, files, shared virtual drives and other information repositories.
• Maintains control of company proprietary, security and other sensitive information
• Operate computer systems and programs such as Microsoft Office, Adobe or similar program, or do we have a 3rd program to include?
• Work overtime as needed
• Perform other relevant duties as assigned

• Must be able to demonstrate at least intermediate proficiency using Microsoft Office by completing an assessment test as part of the interview process.
• Must prove proficiency in 3 of the 5 Microsoft Office programs: Word, PowerPoint, Excel, Outlook, and Access.
• Must be able to lift and/or push up to 20 lbs
• Ability to use computers proficiently. Must have the ability to proficiently utilize internet, including Web-based applications and internet searches.
• Proficient use of various specialized equipment, including, but not limited to: telephone, voicemail, teleconference hook-up, computer scanners and presentation equipment.
• GE will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable). This role is restricted to U.S. persons (i.e., U.S. citizens, permanent residents, and other protected individuals under the Immigration and Naturalization Act, 8 U.S.C. 1324b(a)(3)) due to access to export-controlled technology. GE will require proof of status prior to employment.

• High School Diploma/GED or equivalent
• Minimum of three years of full administrative/secretarial experience or graduate of a one- or two-year college level secretarial program and one year of full administrative secretarial experience including positions such as office manager, secretary, administrative assistant, paralegal or equivalent.

• Additional college or professional training in a secretarial program is highly desired.
• Previous experience working with a large employer, in the manufacturing industry, and/or working directly with regulators.
• Minimum of 1 year of experience working with regulatory correspondence and technical documentation is highly desired. (Nuclear Programs)
• Experience in successfully handling multiple managers and assignments highly desirable.
• Current NC Notary Public or willingness to obtain