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Executive Assistant

AT GE Vernova
GE Vernova

Executive Assistant

Markham, Canada

Job Description Summary

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Job Description

Please note: The work location for this role is a hybrid model. It is required to work in the office 2-3 days per week on average.

Role Summary/Purpose:

  • Proactively provide a range of administrative support for the GE Vernova Canada President and CEO plus assist the extended country executive team
  • Independently execute all assigned responsibilities and effectively balance the needs of multiple individuals.
  • Operate as part of a team that works together and provides back-up support to other administrative staff as needed.

Essential Responsibilities:

  • Proactively support the assigned leader and team by independently executing all responsibilities while successfully balancing the needs of multiple staff members.
  • Prioritize, maintain, and organize calendars, schedule appointments and meetings (including both on-site and off-site conference arrangements), arrange travel schedules, travel itineraries, reconcile T&L expenses.
  • Work with others to organize meetings with multiple attendees across different geographic locations in the most efficient way.
  • Proactively look ahead at calendars/schedules to identify conflicts, judge efficiency and suggest adjustments.
  • Schedule, plan, and organize all logistical details for in-house and off-site meetings, etc., as needed.
  • Manage a range of general administrative services including but not limited to documentation management/file set up and maintenance, invoice processing, etc.
  • Anticipate, identify, analyze and solve issues/conflicts independently and discretely.
  • Communicate professionally with internal and external persons, at times acting as first point of contact to {functional leader} and/or staff making interactions positive experiences.
  • Handle confidential data and matters discreetly and professionally.
  • Work as a team player with other assistants and teams.
  • Special projects as required.

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Qualifications/Requirements:

  • Bachelor's degree or High School diploma and five years' work experience.
  • Minimum three years' experience in a C-suite executive support role.
  • Ability to successfully organize and execute details in a fast-paced, ever-changing, environment.
  • Ability to successfully manage competing priorities.
  • Highly results driven with exceptional follow through

Desired Characteristics:

  • Bilingual in French and English
  • Outstanding interpersonal skills.
  • A collaborative team player yet able to work independently.

Client-provided location(s): Markham, ON, Canada
Job ID: GE_power-391724951
Employment Type: Full Time

Perks and Benefits

  • Health and Wellness

    • Health Insurance
    • Health Reimbursement Account
    • Dental Insurance
    • Vision Insurance
    • Life Insurance
    • Short-Term Disability
    • Long-Term Disability
    • FSA
    • FSA With Employer Contribution
    • HSA
    • HSA With Employer Contribution
    • Fitness Subsidies
    • On-Site Gym
    • Mental Health Benefits
  • Parental Benefits

    • Adoption Assistance Program
    • Family Support Resources
    • Birth Parent or Maternity Leave
    • Adoption Leave
  • Work Flexibility

    • Flexible Work Hours
    • Remote Work Opportunities
    • Hybrid Work Opportunities
  • Office Life and Perks

    • Commuter Benefits Program
    • Casual Dress
    • On-Site Cafeteria
    • Holiday Events
  • Vacation and Time Off

    • Unlimited Paid Time Off
    • Paid Holidays
    • Personal/Sick Days
    • Summer Fridays
  • Financial and Retirement

    • 401(K)
    • Stock Purchase Program
    • Performance Bonus
    • Relocation Assistance
    • Financial Counseling
    • Profit Sharing
  • Professional Development

    • Tuition Reimbursement
    • Access to Online Courses
    • Lunch and Learns
    • Leadership Training Program
    • Internship Program
    • Associate or Rotational Training Program
  • Diversity and Inclusion

    • Diversity, Equity, and Inclusion Program
    • Employee Resource Groups (ERG)
    • Unconscious Bias Training

Company Videos

Hear directly from employees about what it is like to work at GE Vernova.