Job Description Summary
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Job Description
Please note: The work location for this role is a hybrid model. It is required to work in the office 2-3 days per week on average.
Role Summary/Purpose:
- Proactively provide a range of administrative support for the GE Vernova Canada President and CEO plus assist the extended country executive team
- Independently execute all assigned responsibilities and effectively balance the needs of multiple individuals.
- Operate as part of a team that works together and provides back-up support to other administrative staff as needed.
Essential Responsibilities:
- Proactively support the assigned leader and team by independently executing all responsibilities while successfully balancing the needs of multiple staff members.
- Prioritize, maintain, and organize calendars, schedule appointments and meetings (including both on-site and off-site conference arrangements), arrange travel schedules, travel itineraries, reconcile T&L expenses.
- Work with others to organize meetings with multiple attendees across different geographic locations in the most efficient way.
- Proactively look ahead at calendars/schedules to identify conflicts, judge efficiency and suggest adjustments.
- Schedule, plan, and organize all logistical details for in-house and off-site meetings, etc., as needed.
- Manage a range of general administrative services including but not limited to documentation management/file set up and maintenance, invoice processing, etc.
- Anticipate, identify, analyze and solve issues/conflicts independently and discretely.
- Communicate professionally with internal and external persons, at times acting as first point of contact to {functional leader} and/or staff making interactions positive experiences.
- Handle confidential data and matters discreetly and professionally.
- Work as a team player with other assistants and teams.
- Special projects as required.
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Qualifications/Requirements:
- Bachelor's degree or High School diploma and five years' work experience.
- Minimum three years' experience in a C-suite executive support role.
- Ability to successfully organize and execute details in a fast-paced, ever-changing, environment.
- Ability to successfully manage competing priorities.
- Highly results driven with exceptional follow through
Desired Characteristics:
- Bilingual in French and English
- Outstanding interpersonal skills.
- A collaborative team player yet able to work independently.