Description
Hybrid:
This role is categorized as hybrid. This means the successful candidate is expected to report to Warren Technical Center three times per week , at minimum or other frequency dictated by the business.
The Role:
The primary role of the Executive Administrative Assistant is to provide administrative support to the Executive Chief Engineer of Global Mid-Size Truck, Medium-Duty Truck, Van, GM South America and GMI Exports as well as other leaders within the organization. Responsibilities will include heavy calendaring, scheduling and making travel arrangements. You will demonstrate the ability to make pro-active decisions based on established priorities and intimate knowledge of staff needs. Administrative skills require a high degree of accuracy and coordination across multiple groups both inside and outside of the team. Additional responsibilities include coordinating the department activities and supporting ad hoc staff needs.
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What You'll Do:
- Conserve leaders' time by assuming administrative details
- Collaborate with GM Executives, Directors and their Admins at all levels
- Provide back-up support as necessary
- Exercise independent judgement in handling ambiguous tasks with minimal input from staffs
- Schedule meetings and maintain dynamic calendars of multiple executives
- Expedite handling of correspondence and phone calls
- Arrange US and global travel, including passport & visa requirements and expense reporting
- Maintain dedicated conference room scheduling, tenant planning and office space for the department
- Demonstrate and embody GM behaviors
- Maintain records, confidential files and GM specific reports
- Maintain staff and department group distribution lists
- Assist with onboarding/offboarding new team members
- Complete various assignments as requested
Additional Description
Your Skills & Abilities:
- Must have 3-5 years' of experience in an Executive Administrative Assistant role
- Must have experience and confidence dealing with Senior Executives in an administrative capacity
- Highly proficient oral and written communication skills
- Advanced proficiency in grammar, spelling, proof reading
- Proficient in Outlook, Word, Excel, PowerPoint, Microsoft Teams
- Proficient in video conferencing and other applicable technology
- Strong interpersonal skills who can work with all levels of the organization
- Skilled problem-solver with capability to determine solutions with unusual and/or complex problems
- Must have exceptional skills and experience in planning and organization
- Must be flexible and be able to quickly change direction throughout the day
- Experience preparing presentations and written communications
What Will Give You a Competitive Edge:
- Automotive and/or Defense Acquisition experience preferred
- Bachelor's degree
This job is not eligible for relocation benefits. Any relocation costs would be the responsibility of the selected candidate.
GM DOES NOT PROVIDE IMMIGRATION-RELATED SPONSORSHIP FOR THIS ROLE. DO NOT APPLY FOR THIS ROLE IF YOU WILL NEED GM IMMIGRATION SPONSORSHIP (e.g., H-1B, TN, STEM OPT, etc.) NOW OR IN THE FUTURE.
About GM
Our vision is a world with Zero Crashes, Zero Emissions and Zero Congestion and we embrace the responsibility to lead the change that will make our world better, safer and more equitable for all.
Why Join Us
We aspire to be the most inclusive company in the world. We believe we all must make a choice every day - individually and collectively - to drive meaningful change through our words, our deeds and our culture. Every day, we want every employee, no matter their background, ethnicity, preferences, or location, to feel they belong to one General Motors team.
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Diversity Information
General Motors is committed to being a workplace that is not only free of unlawful discrimination, but one that genuinely fosters inclusion and belonging. We strongly believe that workforce diversity creates an environment in which our employees can thrive and develop better products for our customers. We encourage interested candidates to review the key responsibilities and qualifications for each role and apply for any positions that match their skills and capabilities. Applicants in the recruitment process may be required, where applicable, to successfully complete a role-related assessment(s) and/or a pre-employment screening prior to beginning employment. To learn more, visit How we Hire
Equal Employment Opportunity Statement (U.S.)
General Motors is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Accommodations (U.S. and Canada)
General Motors offers opportunities to all job seekers including individuals with disabilities. If you need a reasonable accommodation to assist with your job search or application for employment, email us Careers.Accommodations@GM.com or call us at 800-865-7580. In your email, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.