Job Description Summary

Job Description

In this role, you will work with limited supervision, meet day-to-day short-term objectives, and provide direct support to the General Managers of Mobility Engines & Marine and potential other leaders. As the Executive Assistant, you will be responsible for:

• Extensive / complex calendar management for the General Manager(s).
• Manage end-to-end travel planning, including both domestic & international travel, arranging visas, etc.
• Process expenses for GMs in a timely manner.
• Manage and maintain documents & standard work cadences for GMs.
• Maintain accurate distribution lists for the department.
• Update department Org Charts & regularly upload into Admin Box folder.
• Serve as department go-to for administrative inquiries/support.
• Serve as department focal for distributing flow down, information & announcements.
• Complete supplies ordering for organization (office supplies, coffee supplies, business cards, etc.)
• Assist with scheduling conference rooms, catering, ad-hoc projects, customer visits, as needed.
• Assist with department engagement event planning & execution.
• Act as liaison across the matrix, partnering with other admins and departments as needed.
• Organize monthly department meetings, including collecting materials from stakeholders and preparing PowerPoint presentations.
• Interface with high profile customers and/or other Executive Admin's, including Military.

• Minimum of 3 years of administrative support experience.
• High school diploma or GED

• Ability to collaborate cross-functionally with senior leaders, executive assistants, and various teams.
• Ability to juggle multiple high-priority assignments simultaneously.
• Strong organizational skills and discipline to follow-through on commitments.
• Ability to handle confidential information and use discretion.
• Experience working in and navigating computer applications such as SSS, MS Office Suite, MS TEAMS, and Concur.
• High emotional intelligence and a true team player.
• Ability to learn and understands all policies, practices, and procedures.
• Strong interpersonal skills and approachable personality.
• Ability to work independently and to proactively solve problems.
• Ability to pivot quickly to changing priorities and business needs.