Who May Apply

Job Opening : 58289

Open to ALL U.S. Citizens

Opening Date: 12/6/2024

Closing Date: 12/20/2024 11:59 p.m. (EST)

Questions regarding this opening should be directed to avaldez@fbi.gov.

Job Summary

Position: Secretary-Executive Management Assistant, GS 9/10

Division: Washington Field Office

Location: Washington, DC

Working Hours:

Monday - Friday

8:00 a.m. - 5:00 p.m. (Hours may vary based on the needs of the office)

• Must be a U.S. citizen
• Must be able to obtain a Top Secret-SCI clearance
• Some travel may be required
• Selectee will be required to complete a Confidential Financial Disclosure Report, OGE-450 annually
• Selectee will be required to complete form FD-887, Request for Access to Sensitive Compartmented Information (SCI)

• Controls the manager's appointments, answers telephones, and screens all calls and visitors.
• Schedules and coordinates meetings, appointments, and travel arrangements; prepares agendas and information for trips.
• Reviews incoming correspondence and determines whether it should be brought to the manager's attention or handled personally.
• Conducts research projects and prepares reports; proofreads and edits correspondence/documents.
• Screens publications, regulations, and directives which may be important to the office or members of the staff.
• Completes travel (voucher/TRIP) requests on behalf of SAC.
• Provides routine and/or complex administrative support to the SAC as needed.
• Substitutes in the absence of the secretary to the Assistant Special Agent in Charge (ASAC).

• Administrative/Organizational Policies and Procedures
• Clerical
• Communication
• Customer Service
• Information Management
• Initiative
• Interpersonal Ability

• Reviewed correspondence to ensure conformance with format, grammar, and current policies and regulations.
• Researched policies to provide advice on administrative procedures and requirements.
• Gathered, organized, and maintained information on a variety of automated and/or manual systems.
• Acted as a point-of-contact for internal and external personnel; assessing and addressing questions or conflicts and providing appropriate direction.

• Reviewed correspondence to ensure conformance with format, grammar, and current policies and regulations.
• Offered guidance and clarification on all aspects of administrative policies and procedures.
• Operated office automation applications, database systems, and other reporting tools to locate information and prepare reports, graphs, and presentations.
• Served as a liaison between staff personnel, all levels of management, and outside entities; offering assistance and working to provide resolution to inquiries or conflicts.

1. Your resume, specifically noting relevant work experience and associated start and end dates
2. A complete assessment questionnaire
3. Other supporting documents ( if applicable ):

• College transcripts, if qualifying based on education or if there is a positive education requirement
• Notification of Personnel Action, SF-50; not applicable to current FBI employees
• Memorandum for Record (MFR), Please see Additional Information
• Most recent Performance Appraisal; not applicable to current FBI employees
• Veterans: DD 214; Disabled Veterans: DD 214, SF-15, and VA letter dated 1991 or later

• Federal agencies may request information regarding the vaccination status of selected applicants for the purposes of implementing other workplace safety protocols. Positions with fitness for duty requirements or those that require international travel may require proof of certain vaccinations.
• The FBI is in the Executive Branch of the federal government. It is one of the components of the Department of Justice (DOJ). The FBI is the principle investigative arm of the DOJ. All FBI positions are in the excepted service.
• As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment. To build and retain a workforce that reflects the diverse experiences and perspectives of the American people, we welcome applicants from the many communities, identities, races, ethnicities, backgrounds, abilities, religions, and cultures of the United States who share our commitment to public service.
• Applicants must be U.S. citizens and consent to a complete background investigation, urinalysis, and polygraph. You must be suitable for Federal employment; as determined by a background investigation.
• Failure to provide necessary and relevant information required by this vacancy announcement may disqualify you from consideration. Additional information will not be requested if your application is incomplete. Your application will be evaluated solely on the basis of information you have submitted.
• Management may select any grade for which this position has been announced.
• Identification of promotion potential in this announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. Promotion will depend upon administrative approval and the continuing need for an actual assignment and performance of higher-level duties.
• If you are hired, you will be required to serve a two-year probationary period. Probationary employees are precluded from being considered for all job opportunities until 12-months of their 24-month probationary period has concluded. Probationary Employees may be considered for competitive vacancies that are advertised within their respective division or field office after serving 90 days within the FBI.
• Memorandum for Record: Work performed outside assigned duties (that would not normally be documented on an SF-50, i. e., back-up duties), has to be documented in detail by an immediate supervisor in order to receive full credit for amount of time worked in that position. If no documentation is furnished no credit will be given for time worked in that position. The following notations must be specified in the documentation (Memorandum for Record):