Office Specialist

We are seeking an Office Specialist to join our team.
In this role, you will be the first point of contact for clients, providing exceptional front-of-house service and administrative support to the Office Manager and staff.

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Responsibilities

• Meet and greet guests in a friendly and secure manner
• Maintain a safe and pleasant office environment while supporting Health & Safety responsibilities
• Manage meeting rooms, ensuring they are clean and prepared for each meeting
• Answer and receive phone calls, handling inquiries efficiently and escalating messages as needed
• Distribute incoming mail and organize local and global courier shipments
• Regularly check inventory and order office and kitchen supplies
• Assist in planning and implementing events such as meetings and staff parties
• Provide administrative support to the management team for daily activities
• Assist with ad-hoc facility requests from the Office Manager
• Support the vendor management process effectively
• Contribute to the ESG reporting process by collecting relevant data
• Make purchases for office supplies and stationery as required

• Experience in office and facilities management with at least 2 years in a client-facing role
• Demonstrated leadership experience in managing office environments
• Background in administrative support within an office setting
• Proficiency in Microsoft Office programs, including Word, Excel, and Outlook
• Strong organizational skills and effective time management abilities
• Good telephone manner and interpersonal skills
• English proficiency at a conversational level

• CONTINUOUS UPSKILLING, LEARNING & DEVELOPMENT:
  • Diversity of tasks and projects
  • Assessment center for objective review of competency level
  • Personal development plan
  • Mentoring programs and leadership development
  • Certification and professional development support
  • Access to learning platforms including more than 2,500 internal courses and the LinkedIn Learning library with 20,000+ courses
  • English courses taught by certified teachers
• CORPORATE BENEFITS:
  • Extra leave days
  • Referral bonuses
• COMPENSATION PACKAGE:
  • Competitive compensation paid in USD
  • Regular salary and performance reviews
• MEDICAL & HEALTHCARE:
  • Private health insurance
  • Well-being events
• WORKING ENVIRONMENT:
  • Recreation areas and kitchens
  • Tea, coffee, and snacks
  • Well-being events
  • Sports equipment and game consoles
  • IT Equipment
  • Microsoft's Software Assurance Home Use Program (HUP)