Overview

A St. Louis-based, single-family office, the Taylor Family Office (TFO), seeks an Accounting Operations Specialist to join our team. The Taylor Family Office supports the Taylor/Kindle Family, owners of Enterprise Mobility. The principal responsibilities of this position are to support the office's overall investment and accounting tools. Chief among these is financial information integrity; ensuring all information within the office's wealth management and accounting platforms is accurate and up to date and establishing and maintaining the flow of investment information from the office's wealth management platform to its accounting platform. In addition, this role will have primary responsibility for collecting and providing all information in support of tax preparation. We seek an individual who is organized, detail-oriented, able to multi-task, a complex problem-solver, and has an analytical mindset. Alignment with the family's values of respect, fairness and integrity are required as is absolute discretion.

• Ensure the accuracy of all financial and non-financial information within the office's wealth management platform (WMP). Become the office's subject matter expert for the WMP
• Ensure the timely and accurate capture of all investment related information into the office's WMP. This information is sourced from myriad 3rd party advisors implementing a wide range of strategies across multiple, complex and dynamic investment portfolios.
• Establish and maintain processes for transferring relevant investment information from the office's WMP to its accounting platform Sage. Become the office subject matter expert on the transfer and maintenance of this information.
• Use established processes to test and validate information accuracy on an ongoing basis.
• Review and reconcile Net Asset Value (NAV), portfolio positions, Private Investment Capital Call and Distribution activity, fund expense accruals, and cash balances.
• Identify and rectify discrepancies in NAV accounting reports provided by Third-Party Fund Administrators.
• Actively liaise between fund administrators and clients, ensuring clear communication and prompt resolution of issues.
• Act as office lead to maintain the connectivity between the Office's myriad 3rd-party investment providers and its Wealth Management Platform

• Maintain Banking Integration with the office's primary accounting platform Sage Intacct (Sage) to bring all checking account transactions into the accounting system.
• Pull all Bank Statements from Custodian to use during reconciliation process.
• Work with Accounting Supervisor to conduct monthly bank reconciliations.
• Maintain family members' transaction detail and supporting documentation utilizing Sage.
• Maintain journal entries to reflect transfers in to banking accounts from investment accounts (for taxes, monthly replenishment & one-off transfers)
• Maintain journal entries to reflect nonconnected investment accounts in Sage.
• Reflect Donor Advised Fund values and grants in Sage monthly.
• Provide back-up on bill payment processes and accounts receivables as needed.
• Provide back-up on the office's expense reporting platform, AP/AR, and aviation reimbursements processes as needed.
• Work with Accounting Supervisor on Foundation Audits to fulfil requests as needed.

• Ensure that all records from internal and external sources are properly maintained and reconciled for information to be timely available for tax and regulatory compliance requirements, legal requirements, and analysis as needed.
• Download & gather data from external resources as needed to maintain records.
• Provide income and charitable contributions reports to tax provider quarterly.
• Provide timely updates of tax status to management.
• Download tax returns from tax provider portal and file internally.
• Coordinate and track completion of tax returns, balances, and ensure 8879s are executed.
• Work with Accounting Supervisor and outside accounting partner to complete 1099 for applicable entities.

• Other activities as needed.
• Look for opportunities for general improvement and to make processes more efficient.
• Drive productivity by standardizing work and creating & documenting efficient processes/procedures.

• Bachelor's Degree
• 3+ years of accounting or bookkeeping experience
• Must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future

• Accounting or Finance degree
• Experience in a family office, RIA or small business setting
• Experience and competency with Sage Intacct or like dimensional based accounting system
• Experience working with ultra-high net worth individuals or business owners