Essential Functions:
• Organize and maintain the COO's schedule, coordinate meetings and events, and inform the COO of changes.
• Monitor communications, highlight urgent emails, and manage email traffic.
• Arrange travel logistics, adhering to company policies.
• Administer meetings, prepare agendas, record minutes, and set up video conferencing.
• Reconcile credit card statements, analyze expenses, and flag questionable charges.
• Assist in performance reviews by providing necessary tools and documenting plans.
• Manage small projects and support larger ones affecting multiple areas.
• Build and maintain relationships with stakeholders.
• Maintain confidentiality and handle sensitive information professionally.
• Provide high-quality executive support and manage ad-hoc requests.
• Handle administrative tasks like expense reports, filing, and document preparation.
• Prioritize and organize calls, messages, and emails.
• Project manage events, coordinate with teams and vendors, and meet deadlines.
• Anticipate needs, improve processes, and operate effectively in a high-change environment.
• Compile data for reports and maintain confidentiality.
• Manage complex international and domestic travel for the COO.
• Leverage technology for efficiency and stay forward-thinking.

Qualifications:

Required Qualifications:
• At least 10 years of professional experience
• A minimum of four years of experience providing high-level administrative support to a Senior or C-Suite executive within a value-driven, large multinational corporation managing schedules, meetings, and confidential information to outcomes
• Advanced knowledge of MS Office (Excel, Word, PowerPoint, Outlook, SharePoint, Teams)
• Exceptional organizational skills for handling complex schedules and event coordination
• Excellent collaboration and communication skills for managing communications, agendas, and stakeholder liaising
• Experience with domestic and international travel logistics
• Experience leading all aspects of meeting administration to include scheduling, agenda prep, minute taking, video conferencing setup
• Proficiency in reconciling credit card statements and expense analysis
• Project coordination experience with multiple teams and vendors
• Adaptability in a dynamic environment, improving processes
• Proficiency with office technology to enhance productivity
• HS Diploma

Preferred Qualifications:
• Associate or bachelor's Degree

At Eaton, we strive to provide compensation and benefits that attract, engage, and retain the best talent. This includes competitive pay and a variety of benefit programs for eligible employees. The expected annual salary range for this role is $63749.97 - $93499.96 a year. Please note the salary information shown above is a general guideline only. Salaries are based upon candidate skills, experience, and qualifications, as well as market and business considerations.

We are committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law.

Eaton believes in second chance employment. Qualified applicants with arrest or conviction history will be considered regardless of their arrest or conviction history, consistent with the Los Angeles County Fair Chance Ordinance, the California Fair Chance Act and other local laws.

You do not need to disclose your conviction history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Eaton is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report.

To request a disability-related reasonable accommodation to assist you in your job search, application, or interview process, please call us at 1-800-836-6345 to discuss your specific need. Only accommodation requests will be accepted by this phone number.

We know that good benefit programs are important to employees and their families. Eaton provides various Health and Welfare benefits as well as Retirement benefits, and several programs that provide for paid and unpaid time away from work. Click here for more detail: Eaton Benefits Overview. Please note that specific programs and options available to an employee may depend on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.