What you'll do:
To provide a high quality administrative, clerical and reception service for the Eaton Worksop site. Responsible for all reception duties between the hours of 8:00am and 4:00pm (Monday to Thursday) and 8:00am to 2:30pm (Friday).
"
• Welcome visitors, ensure they sign in and out of the premises and issue appropriate PPE
• Answer incoming calls promptly, transfer to relevant departments and ensure messages are conveyed timely and accurately
• Ensure that telephone extension lists and telephone procedures are kept up to date and issued
• Issue safety shoes/ workwear for new employees and provide locker management for all employees
• Co-ordinate inductions for contractors and ensure contractors are listed on the approved contractor list
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• Maintain, control and issue the Fire Roll Call list updates
• Raise Purchase Orders through SAP (full training will be given)
• Order and control stationary supplies
• Manage diary bookings for pool hire vehicle use, whilst ensuring that users are on the approved driving list. Organise lease vehicles as and when requested whilst ensuring the most cost-effective hire periods as agreed.
• Carry out arrangements for outside visitors including room bookings and catering requirements (to liaise with Canteen)
• Ensure that office files are kept in order
• Open and distribute the post on a daily basis
• Ensure the reception area and marketing suite are maintained to the highest standards
• Assist the Plant Manager and HR Manager with administration duties as required"
Qualifications:
Skills:
"• Ability to learn new systems
• Experience working as a receptionist in a corporate office environment
• Excellent administrative skills
• Strong working experience with Microsoft Office applications including Excel, Word, PowerPoint, Publisher, Outlook, OneNote and Teams
• Good level of IT skills
• Telephone/switchboard experience (customer care)
• Professional discretion"
"• Enthusiastic, energetic with a positive, can do attitude
• Strong organisational skills with ability to to plan and manage own time and priorities
• Able to work on own initiative, self-motivated with a sense of urgency
• Excellent attention to detail
• Great verbal and written communication skills
• Well-developed interpersonal skills
• Adaptable
• Problem solving skills"
This is a fixed term contract until 1st September 2025