This role will provide personal assistant support to the business leader(s) of Global Tax and Global Audit and Risk. It will be required to co-ordinate their activities and provide administrative support. This is a varied and challenging role which requires a high degree of flexibility, initiative and confidentiality.

Top Accountabilities

Functional:

• Effective diary management - emphasis on anticipating needs and understanding priorities
• Meeting co-ordination, preparation, including ability to set up and run virtual meetings
• Ensure all Purchase Orders, invoices and expenses are completed in a timely, accurate and compliant manner
• Co-ordination of data & digital filing systems
• Preparation of relevant business reports e.g. team budget
• Managing routine one-off and recurring tasks, including resolving issues and implementing comprehensive solutions
• Facilitating departmental initiatives (e.g. global town hall meeting organisation, and coordinating between members of the leadership/extended leadership team re administrative tasks that benefit the department)
• Management and organisation of internal and external events e.g. conferences, meetings, events
• Travel, visa and accommodation management and co-ordination
• Timely management of expenditure via Concur, ensuring a thorough filing and reference system is in place

• Takes a wide view of their accountabilities
• High energy and ambition to achieve
• Effective prioritisation skills
• Generates a range of workable solutions to problems and takes action

• Accurately digests large amounts of information and breaks down complex problems
• Challenges themselves to take on new or unfamiliar tasks and ways of working

• Aspires to have a positive impact on those they support
• Is actively aware of the impact they have on others and tunes in to the needs of individuals around them
• Communicates in a compelling, clear and impactful way

• Displays confidence in their ability to meet challenges and succeed
• Demonstrates a realistic and thoughtful awareness of their own capabilities
• Proactively seeks feedback and development for growth and takes action

• Demonstration of high performance in a PA or Team Assistant role
• Continually demonstrate high standards in terms of planning, quality and accuracy of work outputs to meet challenging timescales
• Utilise exceptional interpersonal skills to build and sustain excellent relationships across a diverse range of cross-functional networks
• Be creative in finding solutions to issues faced by the leaders you support and develop and apply an understanding of the function to your work
• Highly organised and self-motivated, with an ability to anticipate, effectively prioritise and progress workload
• Demonstrate a high level of integrity, compliance and confidentiality at all times
• Ability to tactfully and assertively prioritise core duties for those you support
• Experience working with a wide range of technology solutions (preferably including SAP, Concur, Condecco, Coupa, Outlook & Microsoft Office & virtual meeting tools (e.g., Zoom))