DESCRIPTION

Job Summary:

Coordinates documents and gathers and inputs data related to assigned administrative support duties for a team, department, function or other organizational leader/group. Completes work with a limited degree of supervision.

In this role, you will make an impact in the following ways:

1. Enhancing Efficiency : By conducting thorough research and preparing accurate reports, you'll streamline decision-making processes.
2. Ensuring Data Accuracy : Your meticulous data entry and verification will maintain the integrity of departmental databases and spreadsheets.
3. Supporting Operations : Through data collection and report generation, you'll provide valuable insights into departmental activities.
4. Facilitating Communication : By preparing correspondence, arranging meetings, and managing conference calls, you'll ensure smooth internal and external communication.
5. Providing Accurate Information : Your prompt and precise responses to inquiries will enhance the organization's reputation for reliability and efficiency.
6. Managing Financial Processes : By handling documentation for payments and addressing accounts payable inquiries, you'll ensure timely and accurate financial transactions.
7. Maintaining Standards : Your documentation and upkeep of departmental policies and procedures will support compliance and consistency.
8. Contributing to Improvement : Participating in business improvement projects and acting as a resource for colleagues will foster a collaborative and progressive work environment.

1. Embrace Diversity : Recognize and appreciate the value of different perspectives and cultures. This will enhance collaboration and innovation within the team.
2. Be Proactive : Approach new opportunities and challenges with urgency, energy, and enthusiasm. Your action-oriented mindset will drive progress and success.
3. Communicate Clearly : Develop and deliver communications that are tailored to the needs of different audiences. Effective communication will ensure everyone is on the same page and working towards common goals.
4. Prioritize Customer Relationships : Build strong relationships with customers and focus on delivering solutions that meet their needs. A customer-centric approach will enhance satisfaction and loyalty.
5. Ensure Accountability : Hold yourself and others accountable for meeting commitments. This will foster a culture of reliability and trust within the organization.
6. Plan and Align : Prioritize and plan your work to align with organizational goals. Effective planning will help you meet deadlines and achieve objectives efficiently.
7. Leverage Data Analytics : Use your skills in data analytics to discover, interpret, and communicate data insights. This will enable data-driven decision-making and provide valuable business insights.
8. Visualize Data Effectively : Construct clear and compelling visual representations of data. This will help illustrate business problems, root causes, solutions, and opportunities, making it easier for stakeholders to understand and act on the information. Education, Licenses, Certifications: High school diploma or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations. This position may require licensing for compliance with export controls or sanctions regulations. Experience: Requires significant relevant work experience or specialized skills obtained through education, training or on-the-job experience.

• Notary Public preferred.
• At least 5 years' experience in an administrative role supporting people with complex calendars and travel needs.
• Knowledge of Concur and Ariba beneficial.
• Knowledge of Legal Matter Management / eBilling systems beneficial.
• Ability to maintain high level of confidentiality and handle critical and sensitive information.
• Strong problem-solving skills and ability to remain calm under pressure.
• Superior organizational and planning skills including attention to detail.
• Focused, positive attitude, proactive.
• Superior written and verbal communication skills and high proficiency with Microsoft Office applications.
• Microsoft Office Excel by using shortcuts and formula functions for data to quickly and easily make tasks more productive.
• Strive to meet and exceed expectations; intuitively understand stakeholder; anticipate needs and provide value.
• Ability to multi-task, set priorities and be flexible with last minute changes.
• Possess a global mindset - global awareness/sensitivity to culture, understanding different cultural norms and expectations.