DESCRIPTION

In this role, you will make an impact in the following ways:

• Efficient Data Management : By accurately gathering, compiling, and entering data, you'll ensure that reports, presentations, and forms are reliable and up-to-date.
• Administrative Support : Conducting research and preparing statistical reports will help your team make informed decisions and address routine information requests efficiently.
• Streamlined Operations : Assisting with data collection, entry, and report generation will support various departmental activities and improve overall workflow.
• Effective Communication : Preparing correspondence, arranging meetings, and scheduling conference calls will facilitate smooth communication within the team and with external parties.
• Prompt Inquiry Response : By responding to or redirecting routine inquiries, you'll ensure that callers and visitors receive accurate and timely information about the organization or department.
• Vendor and Supplier Coordination : Preparing and submitting documentation for payments will help maintain good relationships with vendors and suppliers, ensuring timely and accurate transactions.
• Policy and Procedure Maintenance : Documenting and maintaining departmental policies and procedures will ensure consistency and compliance within the department.
• Team Collaboration : Participating in business improvement projects and other routine administrative activities will contribute to the team's success and continuous improvement efforts.

• Focus on Customers: Build strong relationships with customers and provide solutions that are centered around their needs, enhancing their overall experience.
• Ensure Accountability: Hold yourself and others accountable for meeting commitments, maintaining a high standard of reliability and trustworthiness.
• Optimize Work Processes: Identify and implement the most effective and efficient processes to get tasks done, with a continuous focus on improvement.
• Understand Hospitality Operations: Demonstrate knowledge of security, safety, and service protocols, making timely decisions to ensure a great experience for all stakeholders.
• Utilize Hospitality Tools and Technology: Support hospitality services by effectively using equipment and information technology to deliver a seamless and exceptional experience.
• Promote Continuous Improvement: Always look for ways to enhance processes and services, contributing to the overall success and efficiency of the organization.

• Prepare monthly financial reports
• Financial tracking
• Document purchase orders and maintenance status
• Travel and purchasing card consolidation
• Update and manage vendor contact list.
• Update org chart and GIS - Hospitality contact list
• Placing maintenance tickets
• Coordinating maintenance visits including vendor permissions and permits
• Escorting maintenance workers while onsite
• Schedule meeting for the team when requested.
• Order staff meals when requested.
• Ariba, RFP, RFI, RFQ, etc.:
• Prepare MOC documentation for new projects and construction.
• Van registration, renewal, and gas tracking.