JOB DESCRIPTION
Office Manager
Location: St Peter Port, Guernsey
Department: Operations
Vacancy type: Permanent
36.25 hours per week
In this role you will be a support to key stakeholders, as well as providing administrative and office support across the wider office. You are a key contact in the team where your role will include calendar management, co-ordination of meetings, travel arrangements, planning events and drafting internal communications and/or presentations.
Our aim is to provide a seamless, efficient, and paperless service to internal and external clients with service excellence at the heart of all that we do.
Your responsibilities
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- Be available to cover front of house and client suite duties with flexibility to cover planned/unplanned absence and for some occasional functions held out of hours, as well as working closely with the Jersey reception team
- Be able to use Cisco and Skype telephone systems to answer and forward calls to the relevant departments
- Manage hospitality requests and check the requirements of light refreshments and food orders via the Cloudbooking system
- Maintain meeting rooms so they are ready for occupants, including check room equipment is working order and flag up any snagging and assist in the ordering of all consumables required by the client suite
- Meeting and greeting clients, issuing visitor passes and register incoming mail
- Support with event organisation in Guernsey and elsewhere as required
- Assist with the processing of company credit card expenses, invoices, travel and accommodation where applicable, ensuring all fees relating to client work are recorded and disbursed accordingly
- Assist with Front of house activity reporting
- Ensure adherence with starter and leaver process, completing the necessary forms in a timely manner
- Support Operations, HR and Facilities where required with administrative tasks or projects
- Any other reasonable tasks associated with the role, including working closely with and assisting other team members
- Support and manage junior members of staff
- A positive, open, collaborative, "can do" attitude. Self-motivated and highly professional, with the ability to take on responsibility and proactively find solutions to suit all parties
- Ability to work proactively, anticipating needs, managing workload independently with little supervision and achieving goals and deadlines
- Experience in a similar role with exposure to supporting senior leadership
- To maintain the highest standards of confidentiality and security
- Monitoring your own performance against personal and development targets
- Be adaptable and flexible in approach
- IT literate, ideally with windows packages in particular Excel and Word
- Well organised, with the ability to prioritise tasks during busy periods
- Effective team player who is able to work well as a team and on their own
ABOUT US
CSC is a global business, legal, and financial services company based in Wilmington, Delaware, USA, providing knowledge-based solutions to clients worldwide. We have offices and capabilities in over 140 jurisdictions in the Americas, Europe, Asia Pacific, and the Middle East, and more than 8,000 colleagues. We are the business behind business.®
Visit our careers site to learn more about CSC and our commitment to our clients, communities, and each other.
CSC is committed to creating a feeling of belonging through a diverse and growth-oriented environment where everyone is valued.
CSC colleagues have global career opportunities and excellent benefits, including annual success-sharing bonuses or commission plans based on individual performance. To learn more, visit cscglobal.com/service/careers.
We offer a range of support to colleagues with disabilities, ensuring people have the necessary resources to thrive in their roles. We encourage candidates to work closely with our talent acquisition partners to convey their specific needs. Our commitment to accessibility reflects our broader dedication to diversity and belonging,
CSC only accepts resumes from employment agencies that are part of our approved supplier program. Resumes submitted from other agencies either to talent acquisition, our hiring leaders, employees, or through any other mechanism other than our supplier process, will not be eligible to claim related fees and the submitted resumes will be considered property of CSC.
We encourage candidates to apply directly to our website and not through third-party sources.
Disclaimer: The information above describes the general nature and level of work performed by employees in this role. It is not intended to describe all duties, responsibilities, and qualifications.
WHY WORK WITH CSC?
At CSC®, we're always looking ahead, finding ways to improve and anticipate the future needs of our customers. Curiosity fuels our innovation and productivity drives our results. This proactive mindset has helped us adapt and create solutions that have enabled businesses to run smoother and smarter for more than 120 years.
CSC is committed to attracting, developing, and retaining talented people whose personal values align with ours. We empower our employees to bring the right solutions to market to meet customer demand. That is why we are the premier provider of global solutions for more than 180,000 businesses.
- CSC is a great place to work with smart and dedicated people.
- We have been voted a Top Workplace every year since 2006.
- We offer challenging work and career opportunities. Most positions are filled with internal moves and employee referrals.
- Employees are eligible for success sharing, bonus, or commission plans based on role and individual performance.
- CSC offers a competitive and comprehensive benefits package as part of your Total Rewards that includes annual leave, tuition reimbursement, employee referral bonuses, and more.