We are seeking an organized and detail-oriented Administrator reporting the Senior Executive Assistant to the CEO. The ideal candidate will thrive in a face-paced environment, be comfortable multi-tasking, and be able to handle sensitive information with discretion. This position offers the opportunity to work closely with C-suite executives and be involved in a wide range of administrative tasks to ensure smooth office operations.
In this role you will:
- Provide administrative support assisting with day-to-day operations including processing expenses, handling travel arrangements, assisting with office events, etc.
- Coordinate office events, executive travel, and ensuring logistics run smoothly
- Maintain confidentiality and professionalism in handling sensitive information
- Prepare and file documents
- Assist with organizing meetings and ensuring all logistics are in place, such as scheduling conference rooms and preparing necessary materials
- Assist with on-site logistics when executives are in the office
- Prepare, review, and track purchase orders
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You've got what it takes if you have:
- 1-3 years of experience in an administrative or office support role
- Strong organizational skills and the ability to prioritize tasks effectively
- Ability to work independently and manage multiple tasks simultaneously
- Comfortable working in a hybrid office environment with in-office attendance 2-3 times a week or not, depending on business needs and events
- A proactive and can-do attitude, willing to take ownership of tasks and ensure they are completely efficiently