Job Description
Mexico City, Mexico
Education Level
Bachelor's degree.
Years of experience
5+ years
Summary
Perform diversified administrative tasks to directly support daily activities for specific vice-presidents. This role will provide administrative support as a team member of several office assistants.
Skills
- Strong analytical and problem-solving skills.
- Strong verbal and written communication.
- Flexibility - adaptability to change
- Attention to service.
- Organization and follow-up
- Attention to detail.
- Working under pressure,
- Response agility.
- Proactivity.
- Focus on results - commitment.
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Responsibilities
1- Elaborate administrative activities such as: expense reports (including Concur), handling agenda, coordinate meetings, booking and flight reservations. Manages travels: corporate aircraft; corporate flights, planning, coordinating, scheduling, and executing. International travel at times required.
2.- Prepares meeting invites and works with contacts in other company locations to ensure meetings and events are planned for and well executed. Coordinates travel arrangements, meeting agendas, schedules and prepares materials for meetings.
3.- Manages calendars, schedules appointments, and manages conference room and meeting reservations for his or her clients.
4.- Responsible for word processing, document creation, drafting correspondence, spreadsheet design and maintenance.
5.- Clerical responsibilities including answering calls, filing, and photocopying. Specifically, must manage a large volume of legal contracts, their registration, scanning, physical filing, remittance, uploading to Legal Files Repository and, in general, full control of our legal files.
6.- Cross-trains in other administrative functions and covers for other administrative staff as needed. Provides relief to front-desk receptionist on a daily basis.
7.- Assist Legal and Compliance Directors in drafting presentations in PowerPoint, and in gathering preliminary information regarding each Directors budget
Location
Mexico City
Additional Locations
Job Type
Full time
Job Area
Administrative Support
Equal Opportunity
Constellation Brands is committed to a continuing program of equal employment opportunity. All persons have equal employment opportunities with Constellation Brands, regardless of their sex, race, color, age, religion, creed, sexual orientation, national origin or citizenship, ancestry, physical or mental disability, medical condition (cancer or genetic characteristics), marital status, gender (including gender identity or gender expression), familial status, military or veteran status, genetic information, pregnancy, childbirth, breastfeeding, or related conditions (or any other group or category within the framework of the applicable discrimination laws and regulations).