JOB DESCRIPTION
We give you a world of potential
A fantastic opportunity for the position of Meetings Services Co-ordinator has now become available in the Computershare Corporate Services Bristol business unit to assist with liaison with client managers and other internal departments in preparing and managing company meetings, including organising meetings and associated tasks including document production, SCRIP system meeting set up and associated electronic shareholder voting options, reporting of meeting voting figures and personnel and technical support in attendance at certain meetings when required.
You will be required onsite for the first 10 weeks, for initial training. After completion of initial training, you will revert to hybrid (3 days a week in office minimum) based in Bristol, United Kingdom. Find out more about our culture of flexible working.
Want more jobs like this?
Get jobs in Bristol, United Kingdom delivered to your inbox every week.
A role you will love
The Meeting Services team is responsible for the distribution of proxy voting instructions, setting up of electronic voting channels, the collation of votes and the delivery of final figures ahead of a company's Annual General Meeting and any further ad hoc company meetings throughout the year.
Key accountabilities:
- Prepare Meeting documents, system set up and provide final meeting figures before the meeting are carried out
- First point of contact for the Client Managers across Registry and Plans, CCS and other internal departments that may have an involvement with a client meeting.
- 3Input data to systems - Cosmos Company, CRMOD, SCRIP, Broadcast, Equatex and CREST
- Production of Form of Proxy through Encompass or Computershare Communication Services (CCS)
- Set up of Electronic voting - Electronic Proxy Appointment (EPA), Equatex and CREST
- Set up of shareholder meeting notification through email broadcast service
- Provide technical and personal support at meetings
- Production of voting figure reports
- Submission of Plans voting totals to Custodians
- Prepare and issue Meeting finalisation and final billing invoices
- Track and complete tasks in Event Management
What will you bring to the role?
We are looking for an ambitious individual who has a good sound work ethic, with keen sense for customer service, communication skills and can operate within a team-based environment.
Essential Skills, Experience and Competencies
- Previous experience of working in a team environment
- Experienced communicator
- Strong Problem Solving ability within boundaries of authority
- Experience in delivering exceptional Customer service
- Developing Industry knowledge
- Working accurately
- Experience in planning and managing workload to meet deadlines
- Ability to identify and solve problems
- Numeracy skills
- MS Office suite - proficient
- Previous Registry / Financial Services experience desired (but not essential)
#LI-Hybrid
ABOUT US
A company to be proud of
We're a global leader in financial administration with over 12,000 employees across more than 22 different countries. At Computershare, it's more than just a job, our open and inclusive culture means that we will help you to grow, to move forward and make the most of our world of opportunities.
A diverse and inclusive place to work
At Computershare we value diversity and welcome applications from everyone, believing that an equal and inclusive culture is key to excellent results. One of the greatest advantages for our organisation is the talent and diversity of our people and we strive to ensure all our employees have an equal opportunity to contribute their ideas, bring their personality to their work and showcase their skills. For support with accommodations or adjustments during our recruitment process please visit computershare.com/access for further information.
Computershare is an equal opportunity employer. Qualified applicants will receive consideration for employment regardless of race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, age, disability, protected veteran status, or other characteristics protected by applicable law.