JOB DESCRIPTION
Location: Melbourne, Australia (On-site)
In this office-based position you'll experience a supportive approach to your wellbeing and continuous learning opportunities in our friendly and inclusive workplace. Find out more at http://computershare.com/flex
We give you a world of potential
This is an exciting, full-time, site-based role where you'll be at the heart of managing a wide range of facilities services, playing a key role in supporting both the business and Facilities Manager to oversee our property portfolio. As the go-to person for coordinating all hard and soft Facility Management services, you'll collaborate with third-party contractors to ensure smooth service delivery while keeping health & safety regulations and legal requirements in check.
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You'll be deeply involved in daily operations, ensuring our buildings are maintained to the highest standards, and stepping up to handle any facilities-related queries when the Facilities Manager is away. Plus, you'll have the chance to take on minor project management tasks, driving projects forward from start to finish.
A key part of your role will be supporting Health and Safety initiatives, contributing to global policy implementation, and helping the team track important programs like ESG and Health & Safety.
A role you will love
Join our dynamic Facilities team, where we manage the property, facilities, and health & safety across all UCI premises, ensuring the safety and well-being of colleagues, contractors, suppliers, and clients.
Key Responsibilities:
• Primary Site Contact: Be the go-to person for coordination across all site-related matters, ensuring seamless communication and efficient operations.
• Liaison with Business Occupiers: Work closely with business occupiers, ensuring their needs are met and maintaining a smooth relationship with all stakeholders.
• Contractor, Consultant, and Landlord Management: Oversee relationships with contractors, consultants, and landlords, managing all aspects of their involvement from agreements to performance.
• Day-to-Day Building Operations: Tackle building issues head-on, resolving any challenges quickly and ensuring the facilities remain in top condition.
• Project Delivery: Take the lead on various projects as assigned, ensuring they are executed efficiently and meet business requirements.
• Inspections & Risk Assessments: Conduct regular inspections and risk assessments, ensuring compliance with health and safety regulations and identifying areas for improvement.
• Health & Safety Coordination: Oversee the coordination of health and safety tasks, ensuring policies are up-to-date, effective, and properly implemented across all premises.
• Emergency Procedures & Training: Manage evacuation procedures, policies, and training programs, ensuring all personnel are fully prepared for any situation.
• Resource & Service Procurement: Procure the necessary resources and services for the facilities, ensuring timely delivery and cost-effective solutions.
• Business Continuity Review: Regularly review and update business continuity plans to ensure minimal disruption in the event of unforeseen issues.
• General Coordination: Handle various coordination tasks, ensuring everything runs smoothly across all operations and initiatives.
• Security System Management: Oversee security systems, including issuing and canceling security access cards, maintaining user profiles, managing CCTV and hardware, and compiling data for the Annual Audit Review with monthly reporting.
What will you bring to the role?
This is a fantastic opportunity to join a team where you can make a genuine impact on how we work and help to shape the team.
Essential:
• Must have relevant tertiary education in Finance or related discipline
• Member of relevant industry association/s
Preferred:
• Experience working in Facilities
• Possesses a recognized Health & Safety qualification
• Experience working within an Agile environment
Rewards designed for you
Flexible work to help you find the best balance between work and lifestyle.
Health and wellbeing rewards that can be tailored to support you and your family.
Invest in our business by setting aside salary to purchase shares in our company, and you'll receive a company contribution as well.
Extra rewards ranging from recognition awards and team get togethers to helping you invest in your future.
And more. Ours is a welcoming and close-knit community, with experienced colleagues ready to help you grow. Our careers hub will help you find out more about our rewards and life at Computershare, visit computershare.com/careershub.
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ABOUT US
A company to be proud of
We're a global leader in financial administration with over 12,000 employees across more than 22 different countries. At Computershare, it's more than just a job, our open and inclusive culture means that we will help you to grow, to move forward and make the most of our world of opportunities.
A diverse and inclusive place to work
At Computershare we value diversity and welcome applications from everyone, believing that an equal and inclusive culture is key to excellent results. One of the greatest advantages for our organisation is the talent and diversity of our people and we strive to ensure all our employees have an equal opportunity to contribute their ideas, bring their personality to their work and showcase their skills. For support with accommodations or adjustments during our recruitment process please visit computershare.com/access for further information.
ABOUT THE TEAM
Our Shared Services teams support all of our business lines behind the scenes. Across the world, we have a range of specialisms that ensure the delivery of our business priorities. These include Technology, Information Security, Finance, Risk, Audit, Governance, Marketing and Communications as well as our People team. Join our strategic team and help us look after everything from creating an amazing end to end employee journey to keeping our systems safe. You'll be looking after our people, our clients and their customers, whilst maintaining our exceptional standards around the globe.