JOB DESCRIPTION
Location: Toronto, Canada (Hybrid)
In this position, you'll be based in the Toronto office for a minimum of three days a week, with the flexibility to work from home for some of your working week. Find out more about our flexible work culture at computershare.com/flex.
We give you a world of potential
Corporate Trust (Governance and Administration) is a division within Computershare, Corporate Trust (CCT), responsible for providing administrative services to Canadian Corporate Trust clients.
The Administrator role operates within the division at a local level, however services the needs of clients at a national level, and must deliver within strict customer service guidelines which include successful delivery of administrative obligations within strict timeframes. Further, the Administrator must ensure that all activities are carried out with full adherence to all compliance and regulatory requirements.
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The Administrator is also expected to work collaboratively across the teams within the same department, supporting continuous improvement and projects related to such role.
A role you will love
The Administrator administers a portfolio of accounts and is responsible for the daily administration of trust accounts including, but not limited to, execution of deposits, disbursements, investment of client funds and safekeeping of assets/securities, as directed by the Corporate Trust Officer and other branches within Computershare, or the client itself. The Administrator monitors their work flow to ensure that work volumes are handled effectively and processed in a timely manner as well as adheres to the policies and procedures in accordance with audit, regulatory requirements and departmental expectations.
Key responsibilities include:
- Following client instructions/directions, contact brokers/ traders and book and execute investments; diarize and reinvest maturing investments; process tickets/entries and confirm investments to clients
- (Toronto only as the Centralized Trade Unit) Process trades for the Corporate Trust branches, diarize and reinvest maturing investments, process investment tickets, confirm investments to branches, send out reminder emails regarding upcoming maturities on a daily basis and check with traders on a daily basis for best rates.
- Back-office administration for Denver branch - Initiate outgoing wire transfers on GIFT, process all withdrawals and deposits of assets on Cosmos Assets and reflect investments and cash movements on Cosmos Trust.
- In accordance with instructions from clients and Corporate Trust Officers, effect disbursements by cheque & wire, process all relative entries on ADP, Cosmos Trust and GIFT within prescribed deadlines.
- Reconcile cash balances in all client accounts daily to ensure accurate transactional postings, overdraft positions are identified, researched and promptly rectified and to invest surplus cash in compliance with client directions or governing agreements
- Submit all transactional activity fees to the Billing Unit on a monthly basis and ensure full review of draft invoices produced by prescribed deadlines
- Ensure client files are properly maintained with all correspondence and client instructions filed in date order for audit and reference purposes
- Handle client inquiries, providing copies of documentation to both internal and external clients, as required, research and resolve relevant client issues
- Provide all tax reporting details, as required or as instructed by Corporate Trust Officers, to the National Taxation Unit within their prescribed deadlines to ensure timely tax filings and reporting to CRA and IRS
- Monthly/Weekly reports to Clients, as requested
- Perform calculations as required by the governing document or as requested by the Corporate Trust Officers
What will you bring to the role?
- Comprehensive knowledge of investment options would be a very strong asset
- Strong knowledge of PC applications (full suite of Microsoft applications including but not limited to Word and Excel, Outlook and SharePoint Navigation ) is required.
- Strong ability to multi-task and work in high-pressure circumstances
- Strong communication skills
- Full fluency of the English language - Bilingualism in English/French would be an asset
Rewards designed for you
Flexible work to help you find the best balance between work and lifestyle.
Health and wellbeing rewards that can be tailored to support you and your family.
Invest in our business by setting aside salary to purchase shares in our company, and you'll receive a company contribution as well.
Extra rewards ranging from recognition awards and team get togethers to helping you invest in your future. Visit computershare.com/CanadaBenefits for details.
And more. Ours is a welcoming and close-knit community, with experienced colleagues ready to help you grow. Our handbook will help you find out more about our rewards and life at Computershare, visit computershare.com/careershub.
ABOUT US
A company to be proud of
We're a global leader in financial administration with over 12,000 employees across more than 22 different countries. At Computershare, it's more than just a job, our open and inclusive culture means that we will help you to grow, to move forward and make the most of our world of opportunities.
A diverse and inclusive place to work
At Computershare we value diversity and welcome applications from everyone, believing that an equal and inclusive culture is key to excellent results. One of the greatest advantages for our organisation is the talent and diversity of our people and we strive to ensure all our employees have an equal opportunity to contribute their ideas, bring their personality to their work and showcase their skills. For support with accommodations or adjustments during our recruitment process please visit computershare.com/access for further information.
Computershare is an equal opportunity employer. Qualified applicants will receive consideration for employment regardless of race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, age, disability, protected veteran status, or other characteristics protected by applicable law.
ABOUT THE TEAM
We're a market leader with decades of experience as a provider of trustee and sophisticated agency services for private and public companies, investment bankers, asset managers, and governments and institutions. Our organisation offers a broad range of services with a best-in-class reputation built on our high-touch approach to client service. We're looking for people to join us and be a part of our exciting future as one of the top corporate trust firms in North America.