Company Description

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact - The work you do here matters to millions. 
• Growth - Philadelphia is growing, why not grow with it? 
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description

The Department of Commerce is the economic catalyst for the City of Philadelphia, working to help all businesses grow and thrive. Commerce creates equitable wealth-building opportunities through strategic investments and ecosystem partnerships to grow quality jobs, build capacity in historically underserved communities, and make it easy to launch and operate successful businesses in Philadelphia.  

Our Strategic Priorities:

• Provide trusted guidance and a simplified process to establish, grow, and operate a business.
• Drive equitable neighborhood revitalization that contributes to vibrant commercial corridors.
• Attract and retain businesses through business resources and strategic investments.
• Connect talent to growth industries and to jobs that pay family-sustaining wages.
• Strive to build wealth in communities of color through more equitable access to capital and contracting opportunities.
• Leverage economic research to drive policy and strategy.

For more information about the Department of Commerce, visit www.phila.gov/commerce

Job Description

The Finance and Administration team is a growing unit within the Department of Commerce that leads all financial operations with an annual budget of $250M. The Senior Manager will manage the day-to-day fiscal operations of the department, including budget document preparation, fiscal administration and compliance, and contract administration. Their work will inform the Senior Director of Finance and executive leadership of the fiscal health of the overall organization. 

The ideal candidate will be familiar with the City’s operating and capital budgets, accounting and contract software (FAMIS, ACIS, & ADPICS), and be able to creatively communicate those processes to general audiences to ensure information and decisions are clearly conveyed, plus the savvy to work in a political environment and navigating a large bureaucracy is essential.  

Essential Functions include:

• Monitor, track, and reconcile the day-to-day financial operations of the department, including payroll, programs and services, supplies and equipment, hotel tax, grants revenue, expenditures, and capital projects.
• Prepare monthly, quarterly, and annual financial reports, attend Citywide fiscal and contracting meetings, and provide information to prepare for City Council budget hearings, as needed. 
• Serve as a key partner in the drafting and completing the annual operating and capital budget processes by preparing Commerce’s five-year plan, budget narratives, justification requests, talking points, and coordinating with internal and external partners.
• Manage all grant activity, which includes tracking expenditures, preparing payroll transfers, and producing quarterly and annual financial reports to ensure the department meets its annual deadlines. This includes federal, state, and local funds such as the Community Development Block Grant (CDBG), the Pennsylvania Department of Community and Economic Development (DCED), The Philadelphia City Fund, and the Philadelphia Industrial Development Corporation (PIDC).
• Serve as a secondary point of contact for the Office of the Director of Finance, including the Budget Office, Accounting, and Grants Management, as well as the City Controller’s Office, Procurement, Risk Management, and Internal Controls. Represent Commerce in discussions of Citywide financial issues.
• Assist in payment processing, annual fiscal reviews, and facilitate departmentwide training, as needed.
• Other responsibilities may include administrative and operational functions, Right-To-Know requests, and responding to audits and requests for information, among others.  

Competencies, Knowledge, Skills, and Abilities

• Subject Matter Expertise in Budget/Fiscal Issues – The successful candidate should demonstrate an understanding of the City’s financial reports, such as the Five-Year Plan and Six-Year Capital Program and Budget. In addition to the City’s accounting and contract software (such as FAMIS, ACIS, ADPICS, etc.) to prepare and interpret financial documents for general audiences. Proficiency in Microsoft 365, including Word, Excel, SharePoint, and PowerPoint, are essential.
• Project Management Skills – The successful candidate must be confident in completing multiple assignments simultaneously while serving as a central point of contact for financial-related matters. Excellent verbal, written, and presentation communication skills are essential. Strong project (and time) management skills with demonstrated ability to remain organized and attentive to detail while prioritizing key responsibilities to keep projects moving forward and ensure dollars are spent on time.
• Business Savvy – The successful candidate should demonstrate the ability to understand the organization's strategic priorities, how it operates, and the different functions that make it successful. While the organization's financial integrity and transparency will remain the top priority, developing a solid understanding of what we do and how your work fits into the overall strategy will lead to further success.  

Qualifications

• Minimum of 3 years of financial management experience. Government experience is a strong plus.
• Bachelor’s degree is required; Business Administration, Accounting, Finance, or Public Administration is preferred and may be substituted for finance, accounting, or audit-related work experience.
• Experience with the City of Philadelphia's accounting systems and budgeting processes is preferred. Knowledge of FP&A, accounting concepts and principles, treasury management, bank account reconciliation, and financial reporting (quarterly and annual) is also required.
• Proficiency in Microsoft 365, including Word, Excel, SharePoint, and PowerPoint, are essential.

Additional Information

TO APPLY: Interested candidates must submit a cover letter, references and resume.

Salary Range: $75,000 – $78,000

Discover the Perks of Being a City of Philadelphia Employee:

• Transportation: City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
• Parental Benefits: The City offers its employees 6 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
• Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

*The successful candidate must be a city of Philadelphia resident within six months of hire

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that  are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov.

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx