Project Manager

Company Description

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact - The work you do here matters to millions. 
• Growth - Philadelphia is growing, why not grow with it? 
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description

The Mayor's Office of Philadelphia is dedicated to serving the residents of the City by promoting equity, fostering economic growth, and enhancing the quality of life for all communities. Committed to transparency, integrity, and accountability, we work collaboratively with city departments, agencies, community organizations, and stakeholders to address the most pressing challenges facing our City and to create opportunities for shared prosperity and success.

The Mayor’s Office hopes to continue to build a vibrant, inclusive, and resilient city where every resident has the opportunity to thrive. The City of Philadelphia aspires to be a model of effective governance, innovation, and social progress, where government works in partnership with the community to create positive change and achieve meaningful results.

The Mayor’s Office focuses on the following main initiatives:

-             Public Safety

-             Clean and Green

-             Housing

-             Economic Opportunity

-             Education

Roundtables (business, faith-based, and intergovernmental)

Job Description

Position Summary

The Project Manager is responsible for advancing key priorities and strategic projects that align with the Mayor’s vision. This role requires a proactive, highly organized, and results-driven professional who can coordinate across multiple departments, manage stakeholder engagement, and ensure the timely execution of initiatives. Additionally, the Project Manager will analyze policies related to these initiatives, evaluating their efficacy, potential impacts, and necessary adjustments to ensure sustainable and equitable outcomes for the city.

This position reports directly to the Mayor’s Chief of Staff.

Essential Functions

• Lead the planning, execution, and monitoring of initiatives that advance the Mayor’s policy agenda.
• Ensure projects are completed on time, within scope, and aligned with strategic objectives.
• Identify risks and develop mitigation strategies to address potential roadblocks.
• Work closely with city agencies, external partners, and community stakeholders to implement initiatives effectively.
• Serve as a liaison between the Mayor’s Office and various departments to ensure alignment and collaboration.
• Facilitate interdepartmental working groups, track progress, and resolve bottlenecks.
• Develop and maintain project plans, timelines, and performance metrics to measure the success of initiatives.
• Prepare reports, presentations, and briefings for senior leadership on project status, impact, and next steps.
• Utilize data-driven insights to inform decision-making and improve project outcomes.
• Build and maintain relationships with key internal and external stakeholders to advance initiatives.
• Communicate project goals, progress, and outcomes effectively to various audiences, including city officials, community organizations, and the public.
• Organize and lead meetings, public forums, and engagement sessions as needed.
• Review existing policies and proposed changes to assess their effectiveness and potential impact on city operations and residents.
• Conduct research and collaborate with policy experts to identify necessary adjustments to improve project outcomes.
• Ensure initiatives align with local, state, and federal regulations while advancing equity and efficiency in government service delivery.
• Develop recommendations for policy refinements based on data analysis and stakeholder feedback.

Required Competencies, Knowledge, Skills, and Abilities

Knowledge:

• Knowledge of public administration, urban policy, and government operations.
• Understanding of municipal budgeting, legislative processes, and regulatory frameworks.
• Familiarity with project management methodologies, including Agile, Lean, and traditional frameworks.
• Knowledge of data-driven decision-making practices, performance measurement, and evaluation techniques.
• Understanding of community engagement strategies and stakeholder management best practices.
• Awareness of equity and inclusion principles in policy implementation and government service delivery.

Skills:

• Skill in working with multiple departments, external partners, and community organizations.
• Strong verbal and written communication skills to convey complex information to diverse audiences, including city officials, community leaders, and the public.
• Skill in gathering, interpreting, and presenting data to inform decision-making and measure initiative outcomes.
• Stakeholder Engagement: Ability to build and maintain productive relationships with key internal and external stakeholders.
• Experience implementing new policies, programs, or initiatives within a government or organizational structure.
• Skill in leading and managing complex projects with competing priorities.
• Skill in working independently and as part of a team in a political and bureaucratic environment.

Abilities:

• Ability to develop, implement, and track project plans, ensuring alignment with strategic goals.
• Ability to manage multiple high-priority projects in a fast-paced environment.
• Ability to anticipate challenges, analyze risks, and develop actionable solutions.
• Ability to synthesize large amounts of information and distill it into clear, actionable insights.
• Ability to navigate politically sensitive situations with discretion and professionalism.
• Ability to facilitate meetings, lead discussions, and drive consensus among diverse stakeholders.
• Ability to adapt to changing priorities and respond quickly to emerging issues.
• Ability to work under tight deadlines while maintaining attention to detail.

Qualifications

• Bachelor’s degree in Public Administration, Political Science, Business, Urban Planning, or a related field.
•  
• At least 3  years of project management experience, preferably in government, public policy, or nonprofit sectors.
•  
• Project Management Professional through the Project Management Institute preferred.

We value diverse experiences and are open to flexible qualifications. If you are passionate about this role and meet some of the key criteria, we encourage you to apply.

Additional Information

TO APPLY: Interested candidates must submit a resume.

Salary Range: $72,000 - $90,000

Discover the Perks of Being a City of Philadelphia Employee:

• Transportation: City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
• Parental Benefits: The City offers its employees 8 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
• Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

*The successful candidate must be a city of Philadelphia resident within six months of hire

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that  are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov.

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx