Project Coordinator - Salary Range: $70,000- $80,000

Company Description

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact - The work you do here matters to millions. 
• Growth - Philadelphia is growing, why not grow with it? 
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description 

The Office of Director of Finance was created by the Philadelphia Home Rule Charter, adopted by the electors of the City on April 17, 1951, to give the Mayor and the City government a principal officer responsible for the financial, accounting, and budgeting functions of the executive branch. The Director of Finance is thus the chief financial officer of the City and all powers and duties concerning finances, accounting, and budgeting in the executive branch are directly or indirectly the Director's. The Director of Finance is also the Chairman of the Board of Pensions and Retirements and an ex-officio member of the board of various quasi-governmental agencies, including the Pennsylvania Intergovernmental Cooperation Authority. The City of Philadelphia operates on a fiscal year between July 1st and June 30th. 

Job Description

Position Summary 

The Project Coordinator will report to the OnePhilly Director.  This role is responsible for facilitating financial guidance to the OnePhilly Team and working with the Office of Innovation and Technology’s procurement group to manage contracts and service agreements.   This role will also process and track invoices for payment, provide information on OnePhilly needed for the City’s budget process, and maintain all audit related records. In this role, the Project Coordinator will be the central coordination and communication point for fiscal and purchasing related activities, as well as ensuring project tasks are centrally tracked and managed.  The role will also help improve the unit’s fiscal and purchasing related business processes.  

As a member of the OnePhilly’s Team, the Project Coordinator is expected to uphold the organization’s mission and contribute positively to a collaborative, human-centered, innovative, accountable, transparent, and inclusive culture within the OnePhilly Team. 

Essential Functions 

The Project Coordinator will play an important role in the OnePhilly Team.  This role will be responsible for the efficient management of a variety of tasks pertaining to unit’s fiscal and purchasing related business process, as well as project management, which include:     

• Tracking and completing specific task in support of OnePhilly project deliverables 

• Creating, managing, and tracking purchasing related documents such as contracts, invoices, and change orders. 

• Preparing, submitting, and maintaining OnePhilly’s operating budget. 

• Coordinating responses to audits of OnePhilly’s data, reports, and processes. 

• Maintaining frequent and detailed communication with all members of the team to ensure alignment. 

• Strong knowledge of Excel, Word, and SharePoint 

• Perform other duties as assigned. 

Competencies, Knowledge, Skills and Abilities 

• Demonstrated ability to think strategically about the application of technology to solve business problems and develop user/business-driven technology strategies and plans. 

• Ability to work with end users to understand and analyze business processes, define requirements, and assess technologies to determine fit for client needs; and with technical staff to translate those requirements into appropriate technical specifications. 

• Exceptional communication skills, with the ability to communicate technical concepts and information to non-technical audiences in a compelling and empowering way. 

• Deep commitment to developing and delivering modern, user-centered, and value-producing technology products, systems, and services in a collaborative way. 

• Ability to build effective relationships and strong commitment to working collegially and collaboratively with constituents at all levels in a diverse and distributed environment. 

Qualifications

We care more about what you can do than where you learned how to do it.  That said, a bachelor’s degree is a good foundation for the work, and job-related experience around the competencies above is acceptable as well.  The ideal candidate will have at least three years of experience with business analysis as well as working on and/or leading project teams. 

Additional Information

TO APPLY: Please submit a resume and cover letter.

Salary Range: $70,000- $80,000  

Discover the Perks of Being a City of Philadelphia Employee:

• Transportation: City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
• Parental Benefits: The City offers its employees 6 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
• Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

Successful candidate must be a city of Philadelphia resident within six months of hire. 

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that  are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov.

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx