Infrastructure Job Coordinator

Company Description

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact - The work you do here matters to millions. 
• Growth - Philadelphia is growing, why not grow with it? 
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description

The Managing Director’s Office of Transportation and Infrastructure Systems (OTIS) is charged with driving change through our transportation and infrastructure systems. OTIS leads a portfolio of departments, including Streets Transportation, Streets Sanitation, Philadelphia Water Department (PWD), and Office of Multimodal Planning (OMP) to provide cost-effective quality services with a focus on the resident. OTIS collaborates with a wide variety of organizations such as Amtrak, DVRPC, PATCO, PennDOT, SEPTA, and the Philadelphia Parking Authority.  OTIS has led the City’s engagement with the Federal Bipartisan Infrastructure Law (BIL) and its related programs and is the home department for the Infrastructure Solutions Team (IST). The IST is a cross-departmental effort with a mission to advance equity with the BIL funding. This will include increasing the amount of City contracts that go to historically underutilized businesses, while ensuring that infrastructure workers, from planning to construction, look more like the population of Philadelphia. As an office environment, OTIS provides a unique opportunity for individuals who want to make meaningful and visible change in the place where they live. OTIS is staffed by people who believe that investments in the built environment can lift up communities and prepare our city for a vibrant, sustainable and equitable future.

Job Description

Working under the supervision of the Infrastructure Workforce Development Manager in the Office of Transportation and Infrastructure Systems (OTIS), the Job Coordinator will be responsible for engaging with strategic partners to connect apprentices and jobseekers with training and career opportunities in the construction trades. The City of Philadelphia has been awarded hundreds of millions in federal grants and named a Workforce Hub by the White House to bolster and diversify the infrastructure workforce in Philadelphia. This role is an opportunity to synchronize efforts among stakeholders to connect historically underrepresented populations into the infrastructure workforce in Philadelphia. The Job Coordinator is a pivotal role that will function as a bridge between various stakeholders, collaborate with training providers, contractors, and unions, and facilitate career pathways for apprentices and workers. The Jobs Coordinator will advance the Infrastructure Solution Team’s goal of increasing representation among our infrastructure workforce to reflect the population of Philadelphia.

Essential Functions

• Contractor Coordination and Administration
  • Coordinate resources for contractors to use in the recruitment and retention of apprentices and workers from underrepresented populations to increase worker diversity on public works contracts.
  • Assist labor business agents and contractors with implementation and documentation of good faith efforts to hire apprentices and workers for projects with local and economic hiring preferences.
  • Support contractors in ensuring compliance and timely submission of local hire reports to the City.
• Outreach and Engagement
  • Implement a recruitment strategy to increase the number of underrepresented apprentices and workers on public works projects.
  • Engage with the existing network of workforce development providers, pre-apprenticeships, Career and Technical Educators (CTEs), and other key partners to connect workers to employment opportunities.
  • Attend and organize outreach events including job fairs and information sessions to promote awareness of opportunities and attract talent from underrepresented communities.
  • Develop and maintain an updated database of qualified candidates to match apprentices and workers with contractors who have hiring goals included on project contracts.
• Supportive Services
  • Coordinate referrals for apprentices and workers for supportive services, when appropriate (such as transportation assistance, dependent care, etc.) to ensure program completion and apprenticeship/employment retention.
  • Maintain accurate and updated apprentice and worker records, including training progress, delivery of supportive services, referrals, and retention.
• Monitoring and Compliance
  • Perform regular job site visits to monitor and verify contractor compliance with apprentice and journey worker hours, supervision, and on-the-job training (OJT).
  • Collect and analyze monthly labor reports to ensure compliance with the City’s databases for public works contracts (LCPtracker, ECMS, PHLContracts) in coordination with other City departments and relevant agencies.

Competencies, Knowledge, Skills and Abilities

• Demonstrated experience supporting participant success from recruitment through employment placement.
• Demonstrated experience developing and maintaining partnerships with jobseekers and employers. Preference for experience working with building trades council and local unions to facilitate connections between workers and apprenticeship opportunities.
• Experience with workforce development training, pre-apprenticeships, apprenticeships and/or other work-based learning programs preferred.
• Experience with government contracting preferred.
• Experience providing referrals for supportive services and public assistance programs preferred.
• Excellent communication, collaboration, and interpersonal skills and ability to cultivate strong working relationships with a variety of partners.
• Ability to work in diverse environments including office settings, work sites, and conducting community outreach.
• Excellent critical thinking and problem-solving skills.
• Embraces the principles of cultural humility, cultural competency, and lifelong learning.
• Ability to work independently and collaboratively within a team.
• A high level of proficiency with Microsoft Office – including Outlook, Word, Excel, and PowerPoint.

Qualifications

• Minimum of two years of professional experience required, with additional experience preferred. Preference for experience in construction management, public administration, workforce development, non-profit, and/or community engagement.
  • High school diploma or equivalent. An equivalent combination of training and experience providing the characteristics required to perform the essential functions of the class may substitute for those listed.
• Professional experience in Philadelphia is preferred.
• Second language, especially Spanish, is preferred.

We welcome and encourage applicants with non-traditional career paths. If you do not exactly meet the qualifications outlined, please apply and describe in your cover letter how your own experiences equip you to excel in this position.  

Additional Information

TO APPLY: Interested candidates must submit a cover letter, references and resume.

Salary Range: $58,000 - $65,000

Discover the Perks of Being a City of Philadelphia Employee:

• Transportation: City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
• Parental Benefits: The City offers its employees 6 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
• Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

*The successful candidate must be a city of Philadelphia resident within six months of hire

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that  are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov.

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx