Accounts Payable Specialist

Our Opportunity:

Chewy is seeking an Accounts Payable Specialist to join our team based in Plantation, FL. The Accounts Payable Specialist reports to the Accounts Payable Lead and is responsible for coding, entering, analyzing, and processing invoices and credit memos. This role will also provide research and resolution regarding open items from vendor accounts. Additionally, the Accounts Payable Specialist will work closely with several Chewy department’s members to ensure invoice coding accuracy.

What You’ll Do:

• Enter, Code, and post vendor invoices and credit memos accurately into Chewy’s General Ledger systems from multiples sources and systems (AppZen, Coupa, Oracle ERP).
• Coordinate and process any urgent early payment/deposit demand check requests and invoices.
• Identify invoices that require sales/use tax accrual entries, calculate, and post these transactions accurately.
• Match POs to Invoices and Receipts via 3-way match for Indirect Procurement.
• Liaison with the Procurement team to action and resolve PO invoice line discrepancies.
• Monitor and correct any non-PO backed invoice accordingly with Chewy’s Delegation of Authority (DOA) approval workflow and raise any issues accordingly as needed.
• Resolve all applicable invoice approval rejections based on user rejection comments.
• Identify any invoices that qualify as a prepaid and post these transactions accurately.
• Resolve internal and external vendor issues by returning phone calls and emails and providing responses and resolutions in a timely manner.
• Reconcile vendor statements, identify any discrepancies and resolve timely including tracking, posting, and collecting any refunds due and requesting missing invoices.
• Monitor and maintain several AP email boxes.
• Handle incoming/outgoing mail (mail, weekly checks)
• Process and track utility and benefit invoices across multiple chewy entities using vendor portals for account management and payments.
• Special projects as assigned.

What You’ll Need:

• Must be able to communicate effectively both in writing and verbally, shifting communication styles depending upon the audience.
• Must have knowledge of computer systems, including the use of desktop software such as Microsoft Outlook and Excel (Vlookups and pivot tables required).
• Experience with large ERP systems is a plus (Oracle Cloud, Coupa).
• Must be able to manage a high volume of transactions and prioritize work to meet the growing demands of the business.
• Ability to work well under pressure, in a fast paced, high-volume environment while being very adaptable to change.
• Must have knowledge of general accounting concepts and principles including sales/use tax, prepaids, capital expenditures.
• Ability to analyze and resolve simple issues that may arise while performing assigned tasks.
• Raise issues as appropriate when new problems arise that can't be solved through predefined guidelines.
• The right candidate will be ambitious, flexible and have a desire to learn and grow professionally.
• Demonstrates self-awareness of own strengths and developmental opportunities.
• Provides suggestions on how to improve execution of tasks and processes.
• Work in partnership with direct manager to set own performance targets and priorities.
• At least 1 year of experience in an accounting department with at least 2 years of experience working directly with accounts payable principles is required.
• Associates Degree preferred.