Administrative Coordinator

Compensation:
$16.94 - $20.33
Compensation Type:
Hourly
Employment Type:
Regular
Grade:
NE06
Position Summary
Manage and perform different administrative, and program support activities in behalf of the supported position. Be a primary point of operational and administrative contact for internal and external constituencies, often on complex and confidential issues. Coordinate the provision of office and staff support services to the office, and oversee and participate in the coordination, guidance, and completion of special projects and events. May serve on a variety of committees in a support capacity.
Duties & Responsibilities

• Provide confidential administrative support for the principal executive or executives, to include managing the schedule/calendar, making travel arrangements, screening and handling telephone communications, greeting and directing visitors, and dealing with administrative problems and inquiries as appropriate.
• Be a primary point of direct administrative contact and liaison with other offices, individuals, and external institutions and agencies on a range of specified issues; organize and facilitate meetings, conferences, takes meeting minutes, and other special events, as required.
• Gather, enters, and updates data to maintain departmental records and databases, as appropriate; establish and maintain files and records for the office.
• Monitor and coordinate accounting activities as appropriate and prepares internal reports for management; participate in budget planning and management, tracks departmental invoices and expenditures, monitors purchase requisition, purchase orders, and work orders, as required.
• Help with project planning to ensure more efficient service and organization of the office.
• Compose and prepare written documentation and correspondence for the office; screens and evaluate incoming and outgoing correspondence and prepares responses as appropriate.
• Support the coordination, supervision, and completion of special projects as appropriate.
• Manage the daily management of supplies, equipment, and facilities for our organization, as appropriate, to include maintenance, inventory management, logistics, security, and related activities.
• May oversee personnel which may include recommendations for hiring, performance evaluation, training, work allocation, and problem resolution.
• Enhance professional development through participation in educational programs, current literature, in-service meetings, and workshops.
• May help ensure accurate payroll processing, deductions, overtime, and pay. Preforms audit and reconciliations and prepares payroll corrections to rectify any discrepancies.
• Subject to the requirements of the Health Insurance Portability and Accountability Act of 1996 and Central New Mexico Community College's HIPAA Privacy and Security procedures, assisting the CNM health plan with daily activities involving protected health information, including but not limited to, assisting with employee claims, coordinating benefits, determining health claim status, determining eligibility for coverage, budgeting and renewal, billing and collection activities, obtaining assistance from third-parties for plan functions, and any other responsibilities delegated by the HIPAA Privacy or Security Officer.
• Performs other related duties as assigned.

• Associate's degree and three (3) years of experience that is directly related to the responsibilities specified.

• HS Equivalency and five (5) years of experience that is directly related to the duties and responsibilities specified.

• Bachelor's Degree in Business Administration, Accounting, Business Management or related field
• Experience working in Higher Education
• Bilingual
• Direct Experience with Workday