Admin Coordinator

Compensation:
$16.94 - $20.33
Compensation Type:
Hourly
Employment Type:
Regular
Grade:
NE06
Position Summary
The Administrative Coordinator plays an important role in coordinating, overseeing, and performing diverse administrative, and program support activities on behalf of the supported department at CNM. You will be the primary point of operational and administrative contact for internal and external constituencies. The Administrative Coordinator handles complex and confidential issues. You will coordinate office and staff support services, supervising special projects, and ensuring the smooth execution of events. The coordinator helps organize schedules, managing correspondence, preparing reports, maintaining databases, and ensuring efficient office operations.

• Manage the schedule/calendar for principal executives.
• Make travel arrangements and coordinates logistics for the department.
• Screens and handles telephone communications, directing inquiries appropriately.
• Greet and direct visitors to the department.
• Gather, enters, and updates data to maintain departmental records and databases.
• Establish and maintain organized files and records for the office.
• Create purchase orders and collaborate with external vendors to obtain quotes and process invoices.
• Monitor and coordinate accounting activities, preparing internal reports for management.
• Track departmental invoices, expenditures, and purchase requisitions.
• Approve and organize internal and external events for the department.
• Manage daily management of supplies, equipment, and facilities.
• Manage inventory, logistics, security, and related activities.
• Ensure all department systems are operating.
• Oversee the parking citation appeal process.
• Provide excellent customer service in person and over the phone.
• Compose and prepare written documentation and correspondence.
• Perform tasks generating business correspondence, forms, tables, labels, flyers, signs, and posters.
• Provide backup coverage for the reception desk, including basic administrative tasks such as scanning, copying, and submitting files to records.

• Associate's degree or equivalent
• AND
• Three (3) years of experience
• A combination of education and experience may be substituted for requirements of the position

• Public or Higher Education experience with common systems used including Sales Force.
• Knowledge of finance, accounting, budgeting, cost control, office management procedures.