Job Summary
Under moderate supervision, provides general administrative support for assigned staff. Assists with tenant and vendor customer service.
Duties and responsibilities
Performs a variety of administrative tasks for assigned staff including but not limited to phone support, draft, preparation and distribution of correspondence, expense reporting, calendar and scheduling, meeting coordination, filing and copying, etc.
Maintains tenant, vendor and property files, including insurance certificates, lease abstracts, etc. in accordance with prescribed standards.
Works with Building Technician staff and vendors to compile a list of maintenance items. May open work orders. Coordinates and monitors status of work assigned to vendors.
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Prepares internal lease administration documents such as lease abstracts as advised. Assists in lease administration activities including lease set up, lease changes, reporting etc.
Codes invoices for payment, inputs into accounting system and forwards original invoices to accounting for payment. Prepare accounts receivable status worksheets and reconcile accounts receivable.
May initiate rent collections correspondence and phone contact with tenant where permitted by state regulations.
Performs other tasks as assigned.
Qualifications
To perform this job efficiently, an individual should be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities.
Education and experience
High school graduate or general education degree (GED) and a minimum of three years of related experience and/or training.
Social skills
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.
Financial knowledge
Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.
Reasoning ability
Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.
Other Skills and/or Abilities
Intermediate skills with Microsoft Office Suite
Safety
Responsible for personal safety and the safety of those who are affected by your work. This includes:
- Complete all required and assigned Health Safety and Environmental training at a satisfactory level,
- Follow all activity policies and procedures, including all Health Safety and Environmental -related requirements at all times,
- Participate in all Health Safety and Environmental -related programs & activities as the need arises, including incident investigations, interviews, auditing and assessment, etc.
- Report any conditions which you feel could result in an accident or injury and / or stop work if required.
Why CBRE?
- At CBRE, we pride ourselves on our RISE values of Respect, integrity, Service and Excellence! We are the global leader in commercial real estate services and investment. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance.
Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccomodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).
NOTE: Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter.