About the Role

The purpose of this position is to provide office administration, facilities and maintenance support to company-managed buildings.

What You'll Do

• Analyze work orders by size, urgency, skillset needed, location, complexity, and available personnel; and assist facilities team by issuing work orders in a sequential flow to individual technicians or vendors. Coordinate the engagement and direction of appropriate subcontractors and vendors.
• Work closely with Maintenance Technicians to stage materials, permits, subcontractors, tools, and other resources needed to accomplish the work in the most productive manner possible.
• Develop, maintain, and distribute workflow processes, detailing how work is planned, scheduled and completed.
• Work with various team to optimize the mixes of planned and scheduled work, scheduled (but not planned) work, and unscheduled work.
• Provide regular statistical reporting to the management and client showing quantified evidence of the productive use of the work force.
• Use guidelines, set by management, to develop, implement, and lead preventive maintenance and life cycle optimization strategies.
• Perform annual review of preventive and predictive maintenance programs to ensure current work order system library contains correct frequencies and balanced 12-month schedules for all technicians and vendors.
• Determine appropriate predictive maintenance tasks. Train in the use of predictive maintenance techniques. Analyze predictive maintenance data for trends. Initiate corrective actions as appropriate.
• May provide informal assistance such as technical guidance and/or training to coworkers.
• May coordinate work and assign tasks.

• Other duties as assigned.

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• High school diploma or general education degree (GED) Required. Minimum of four years of related experience and/or training.
• Valid driver's license if driving required in conjunction with job duties. Facility Management and CFC certification is desired.
• Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.
• Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.
• Ability to understand and solve problems in standard situations. Requires basic analytical skills.
• Intermediate skills with Microsoft Office Suite, Outlook, and intranet/internet. Ability to use work order system.
• Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.