Location(s): Munich

Level of position: Assistant/Coordinator

Position type: (office-based, in alignment with BlueFlex model*/field-based/)

Reporting Line: Country Manager & Commercial Lead Germany

 

How will your role help us transform hope into reality?

The Office Manager and Project Coordinator Germany supports the x-functional team in Germany by managing fundamental administrative local processes related to facilities, general administration, finance, travel and onboarding. In addition the position holder takes ownership for specific above function projects including responsibility for the German Leadership (DLT) team´s meeting governance as well as event management for internal and external events. By doing so she/he takes enables the x-functional team to focus on the execution of their respective role related business responsibilities.

 

What will you do?

• Manage the day-to-day operations of the office including facility management, support country manager and lead project of optimizing office options to fulfill safe and secure work environment
• Support Munich teams as backoffice champion and go-to person for general administration, contracts and event management
• Planning and organization of internal Company events
• Organization and logistic support for Blueprint Germany presence at scientific conferences
• Manage and oversee special projects and provide project support to German leadership team, incl. developing and driving DLT governance, organizing team meetings, management of the team calendar, scheduling of appointments of the management team, adequately prioritizing time as appropriate
• Develop, review and implement admin systems, policies and procedures
• Assist with the on-boarding of new employees and co-lead and localize basic HR projects run by INT & Global HR
• Oversee and manage the coordination of complex travel, accommodation and basic hospitality arrangements for the teams and visitors
• Manage and develop vendor/supplier relationships, open and control PO´s, review office contracts with all relevant vendors.
• Monitor costs/expenses and stock control for budget preparation.
•  Prepare reports and oversee filing and record management.

 

What minimum qualifications do we require?

• Bachelor’s degree
• Minimum 5+ years’ experience in Office Management or related field.
• Very good English skills in written and oral

 

What additional qualifications will make you a stronger candidate?

• Highly self-motivated and proactive with ability to work both with light touch supervision and as part of a team environment
• Strong leadership and time, task and resource management skills.
• Exceptional interpersonal and communication skills - keen problem solver and critical thinker.
• Solid planning, project management and analytical skills.
• Ability to work swiftly and efficiently in a fast-paced environment and keep a level head while maintaining grace under pressure.
• Excellent organizational skills and attention to detail.
• High proficiency in Microsoft Office applications including Outlook, Excel, Word and use of databases.
• Experience in booking travel or supervising corporate travel requirements.
• Strong focus on customer service.
• Commitment to our Core Values: Patients First, Thoughtfulness, Urgency, Trust, Optimism

 

Why Blueprint? 

At Blueprint Medicines, we achieve impactful results because of our global crew of compassionate innovators – the Blue Crew. Through authentic relationships and our collective entrepreneurial spirit and action, we are each empowered to take ownership and execute with strategic prioritization. We put trust in our people to break through norms and conventions using their individual strengths and insights, which drives our success.

This is the place where the extraordinary becomes reality, and you could be part of it.

Patients are waiting. Are you ready to make the leap?

Blueprint Medicines is a global, fully integrated biopharmaceutical company that invents life-changing medicines. We seek to alleviate human suffering by solving important medical problems in two core focus areas: allergy/inflammation and oncology/hematology. Our approach begins by targeting the root causes of disease, using deep scientific knowledge in our core focus areas and drug discovery expertise across multiple therapeutic modalities. We have a proven track record of success with two approved medicines, including bringing our medicine to patients with systemic mastocytosis (SM) in the U.S. and Europe. Leveraging our established research, development, and commercial capability and infrastructure, we now aim to significantly scale our impact by advancing a broad pipeline of programs ranging from early science to advanced clinical trials in mast cell diseases including SM and chronic urticaria, breast cancer and other solid tumors.

*Blueflex is our operating model which optimizes culture, productivity, & flexibility by maximizing the critical strengths of in-person work with the benefits of added flexibility.  Blueflex allows for mix of in-office and remote work, enables flexibility to meet individual and business needs and makes effective use of our facilities and resources.  It is a culture enhancer.

#LI-Hybrid 

#LI-NJ1