Job Description
For our offices in Vienna we are recruiting for an
Intern, Frontdesk (f/m/d) – part-time or full-time opportunity
About the role
The intern will be responsible to manage the front desk and supportal Commercial and Medical functions in ad hoc administrative tasks. Furthermore the intern will act as interface to IT, landlord and cleaning company e.g..
What You’ll Do
- Front desk responsibilities may include:
- First contact to visitors and visitor management
- Answering, screening and transferring of incoming calls
- Organizing caterings for Biogen meetings
- E-Mail management (receive, sort and distribute daily mails)
- Post management including distributing invoices internally and shipping materias (e.g. for Biogen events) externally
- Ordering of office supply
- Performing other receptionist duties such as filing, photocopying, printing, faxing
- Copying contracts and forward them to person in charge
- Executing orders for sales team and place incoming oders for hospitals/doctors in Kwizda webshop
- Additional support activities may include:
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- Ad hoc administrative support for Commercial / Medical functions
- Assisting colleagues with administrative tasks
Qualifications
- Enrolled student or recent graduant, ideally but not limited to e.g. economics, business administration, science or medicine or any other relevant discipline
- A proactive ‘can do’ attitude with the ability to work according to tight timelines and to prioritize workload, whilst concentrating on delivery and adding value
- Excellent personal organizational, time management skills, and interpersonal skills
- Strong attention to detail and consistency
- Native-level written and spoken German and advanced written and spoken English
Minimum monthly gross salary of 2.195 € (based on full-time working scheme)
Additional Information
Why Biogen?
We are a global team with a commitment to excellence, and a pioneering spirit. As a mid-sized biotechnology company, we provide the stability and resources of a well-established business while fostering an environment where individual contributions make a significant impact. Our team encompasses some of the most talented and passionate achievers who have unparalleled opportunities for learning, growth, and expanding their skills. Above all, we work together to deliver life-changing medicines, with every role playing a vital part in our mission. Caring Deeply. Achieving Excellence. Changing Lives.
At Biogen, we are committed to building on our culture of inclusion and belonging that reflects the communities where we operate and the patients we serve. We know that diverse backgrounds, cultures, and perspectives make us a stronger and more innovative company, and we are focused on building teams where every employee feels empowered and inspired. Read on to learn more about our DE&I efforts.